Fleet Maintenance & Inventory Coordinator

Republic Services; Pontiac (IL); On-site; USD 2,066,000 - 2,797,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Life insurance

401(k) match

ESPP

PTO

Job summary

The Republic Services Maintenance Clerk provides administrative support to the maintenance function, ensuring timely parts availability and accurate fleet records. You will input fleet information daily and prepare purchase orders for approval while coordinating with vendors and accounting.

You will also help with data analysis, reports, and safety compliance, supporting the Fleet Manager and maintaining inventory in accordance with corporate policy and local procedures.

Qualifications

• Related experience in a maintenance / trucking industry.
• MINIMUM REQUIREMENTS 1 year of general office experience or equivalent training.

Responsibilities

• Ensures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate.
• Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Skills

General office experience

Maintenance industry

Job description

The Republic Services Maintenance Clerk provides administrative support to the maintenance function, ensuring timely parts availability and accurate fleet records. You will input fleet information daily and prepare purchase orders for approval while coordinating with vendors and accounting.

You will also help with data analysis, reports, and safety compliance, supporting the Fleet Manager and maintaining inventory in accordance with corporate policy and local procedures.