Fleet Maintenance Coordinator

Clear Destination Inc.; Lenexa, Northern (KS, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Hallcon is a mobility and infrastructure services company seeking a Fleet Maintenance Coordinator to oversee maintenance for a 2,300-vehicle US/Canada fleet. You will manage preventive and corrective work, coordinate with vendors and shops, and ensure safety, availability, and readiness for operational use.

You will work with vendors and auto shops to ensure on-time completion of all repairs, and help optimize uptime.

Qualifications

• 2+ years in automotive/mechanical related experience and training.
• High school diploma or equivalent.
• ASE Certification is desired, but not required.

Responsibilities

• Review and communicate the status of maintenance orders and ensure adherence to procedures.
• Maintain accurate records of fleet maintenance, repairs, and vendor agreements.
• Collaborate with Field Operations and Drivers to address repairs and preventative maintenance.
• Estimate repair times, schedule repairs/maintenance, and monitor workflow of vehicles in service.
• Assist in upfitting vehicles and maintaining inventory of vehicle supplies and equipment.
• Manage radios, dashcams, and other related equipment.

Skills

Communication skills

Data analysis

Team collaboration

Problem solving

Education

High school diploma or equivalent

ASE Certification (desired)

Job description

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com.

The Role

Reporting to the Manager, Fleet and Maintenance, the Fleet Maintenance Coordinator, will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner.

Key Responsibilities

• Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards
• Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc.
• Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters
• Report on workloads, estimate repair times, and schedule repairs/maintenance
• Monitor and communicate the workflow of vehicles in service
• Assist in upfitting vehicles and maintaining an inventory of vehicle supplies
• Manage radios, dashcams, and other related equipment
• Perform additional fleet-related duties as assigned

Knowledge, Skills and Abilities

• Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business
• Ability to collaborate and elevate concerns and ideas to department leader
• Strong communication skills, including active listening, empathy, patience, and tact
• Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience
• Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects

Requirements and Qualifications

• High school diploma or equivalent
• 2+ years in automotive/mechanical related experience and training
• ASE Certification is desired, but not required

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment.