Fleet Invoice Specialist I

KAG SERVICES INC; North Canton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

KAG SERVICES INC in North Canton, OH is seeking an Accounts Payable Clerk responsible for payment setup, maintenance order invoicing, and statement balancing. You will review invoices, enter details of work performed, and work with vendors to ensure timely payments.

The role requires basic Excel, AP experience, and VMRS knowledge. Training on Basware and maintenance software will be provided; a high school diploma is required, with trucking industry experience preferred.

Qualifications

• High school diploma required; AP experience preferred.
• 2 years of experience in the trucking industry.
• Basic Microsoft Excel proficiency.
• Experience using Basware.
• Experience with maintenance software.
• VMRS knowledge; certification preferred.

Responsibilities

• Review invoices and enter supporting details indicating work performed or parts installed.
• Balancing of National Account statements and assisting month-end close with accounting.
• Auditing invoices to ensure items are capex or warranty where appropriate.
• Work closely with Accounts Payable to ensure payments are sent in a timely manner.
• Knowledge of VMRS or ability to learn with training.
• Provide information for reporting and month-end accruals with the Accounting Department.
• Communicate invoice status with personnel within KAG and with vendors.
• Adapt to a fast-paced environment with tight deadlines and production goals.
• Apply problem-solving skills for purchase order matching and invoice entry.
• Allocate costs accurately during data entry.

Skills

AP experience

Excel

VMRS knowledge

Communication skills

Problem solving

Customer service

Education

High school diploma

Tools

Basware

Maintenance software

Job description

Job Details

Job Location: North Canton, OH 44720

Position Type: Fleet

Travel Percentage: None

Job Shift: 8hr

Job Category: NA

Position Summary

This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices.

Essential Functions

• Review invoices and enter supporting details indicating specific work performed or parts installed
• Balancing of National Account statements as well as working closely with accounting for end of month close
• Auditing all invoices to make sure anything that can be capex or warranty is caught
• Working closely with the Accounts Payable team to ensure payments are sent
• Knowledge of VMRS (Vehicle Maintenance Reporting Standards) or ability to learn with training
• Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals.
• Communicate with personnel within KAG and at vendors regarding invoice status
• Comfortable working in fast paced environment with tight deadlines and production goal
• Quick to learn and adapt in changing environment and processes
• Ability to use problem solving skills related to purchase order matching and invoice entry
• Above average math aptitude needed to properly allocate costs during data entry

Qualifications

• High school diploma required, AP experience preferred
• 2 years if experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred
• Effective customer service and communication skills

Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change. All employees of the Company are expected to:

• a) Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.
• b) Provide constructive guidance to other employees and representatives of third parties.
• c) Contribute to providing the highest quality of products and services to customers.

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