Fleet Inventory & Records Specialist

Katy Independent School District; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Katy Independent School District Transportation is hiring a Technician – Inventory and Records to manage parts, inventory levels, and title/registration processes for district vehicles in Houston. The role requires strong recordkeeping, data entry, and coordination with Finance for fleet paperwork.

The position supports the repair team, ensures compliance with district policies, and maintains organized fleet documentation. Bilingual preferred with ability to work independently.

Qualifications

• College hours, high school diploma or GED.
• Experience with inventory management software preferred.
• Strong ability to learn new tasks and follow instructions.
• Knowledge of JIT inventory management.
• Knowledge of state vehicle title and registration procedures preferred.
• Proficient with calculator, computer and Windows applications.
• Strong attention to detail with ability to meet deadlines.
• Fluent in English and Spanish (verbal and written) preferred.
• Able to work with minimal supervision.

Responsibilities

• Maintain accurate records regarding white fleet repair orders and purchases.
• Monitor minimum and maximum inventory levels to provide parts and supplies in a timely manner.
• Control the issue of white fleet parts and supplies from the parts department.
• Process titles, registrations, license plates and renewals for district vehicles.
• Maintain digital and physical records of titles and registrations.
• Coordinate with other departments for fleet inspections, renewals and registrations.
• Assist in vehicle retirements by collecting license plates and EZ Tags.
• Assist Finance Clerk with required forms, plates and EZ Tag spreadsheet.
• Manage database for all fleet vehicle and driver assignments.
• Create, open and update work orders in the fleet management system.
• Maintain organized files and work order documentation for all white fleet reports.
• Research replacement parts via internet and/or digital parts manual.
• Ensure purchasing procedures follow Katy ISD policies.
• Provide accurate accountability for inventory levels and equipment.
• Contact vendors for parts cost and availability.
• Coordinate preventative maintenance to maximize vehicle availability.
• Coordinate offsite repairs with approved vendors.
• Communicate repair timelines and status updates.
• Maintain a clean and orderly parts room.
• Work well with departmental and non-departmental personnel.
• Provide assistance to the shop foreman for off-site repairs.
• Perform other duties as assigned.

Skills

Inventory management

Verbal & written communication

JIT inventory management

Attention to detail

Multi-tasking

Bilingual English/Spanish (preferred)

Work independently

Calculator & Windows proficiency

Education

College hours / high school diploma or GED

Tools

Inventory management software

Job description

Katy Independent School District Transportation is hiring a Technician – Inventory and Records to manage parts, inventory levels, and title/registration processes for district vehicles in Houston. The role requires strong recordkeeping, data entry, and coordination with Finance for fleet paperwork.

The position supports the repair team, ensures compliance with district policies, and maintains organized fleet documentation. Bilingual preferred with ability to work independently.