Fleet & Facilities Coordinator

Adecco; Portland (ME); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401K plan

Paid leave including sick leave

Commuter benefits

Job summary

Adecco is seeking a highly organized Fleet & Facilities Coordinator in Portland, ME to support daily operations, maintenance, and compliance for our client. This contract role offers potential for direct hire and requires strong coordination skills.

The role calls for 3+ years of fleet or facilities experience, vendor management abilities, and familiarity with regulatory requirements. Expect travel to nearby sites and a Monday–Friday schedule with after-hours capability.

Qualifications

• 3+ years of experience in fleet coordination, facilities management, or similar operations role.
• Strong working knowledge of vehicle and/or building maintenance processes.
• Experience managing vendors, contractors, and service providers.
• Familiarity with regulatory compliance (registrations, inspections, safety standards).
• Excellent organizational and time management skills with the ability to prioritize tasks.

Responsibilities

• Coordinate and schedule maintenance, repairs, and inspections for fleet vehicles and facilities.
• Manage vendor relationships, service contracts, and work orders.
• Track and ensure compliance with all fleet and facilities regulations (local, state, federal).
• Support capital projects including fleet acquisitions and facility improvements.
• Maintain accurate records, reports, and documentation.
• Provide day-to-day operational support to internal teams and leadership.
• Assist with emergency response activities and provide team backup as needed.

Skills

Fleet coordination

Facilities management

Operations coordination

Tools

Microsoft Office (Excel, Word, Outlook)

Maintenance tracking systems

CMMS platforms

Job description

Job Title: Fleet & Facilities Coordinator

Location: Portland, ME (90%) with occasional travel to Bangor, ME; Brunswick, ME; Exeter, NH; Hampton, NH

Pay: $35-$42.75/hour (based on experience)

Schedule: Monday-Friday, 8am-5pm + availability for emergency response support

Overview

Adecco is seeking a highly organized and detail-oriented Fleet & Facilities Coordinator to support daily operations, maintenance, and compliance activities at our client in Portland, ME. This role is ideal for someone with strong coordination experience in fleet, facilities, or operations who can manage multiple priorities while ensuring regulatory compliance and operational efficiency. This is a contract opportunity with potential for direct hire.

Key Responsibilities

• Coordinate and schedule maintenance, repairs, and inspections for fleet vehicles and facilities
• Manage vendor relationships, service contracts, and work orders
• Track and ensure compliance with all fleet and facilities regulations (local, state, federal)
• Support capital projects including fleet acquisitions and facility improvements
• Maintain accurate records, reports, and documentation
• Provide day-to-day operational support to internal teams and leadership
• Assist with emergency response activities and provide team backup as needed

Required Qualifications

• 3+ years of experience in fleet coordination, facilities management, or similar operations role
• Strong working knowledge of vehicle and/or building maintenance processes
• Experience managing vendors, contractors, and service providers
• Familiarity with regulatory compliance (registrations, inspections, safety standards)
• Excellent organizational and time management skills with the ability to prioritize tasks
• Proficiency in Microsoft Office (Excel, Word, Outlook) and maintenance tracking systems
• Strong communication skills and ability to work cross-functionally

Preferred Qualifications

• Experience in utilities, construction, or field operations environments
• Knowledge of fleet management systems or CMMS platforms
• Experience supporting capital projects or asset procurement

Additional Requirements

• Valid driver's license
• Ability to travel occasionally (approx. 10%)
• Availability to support emergency or after-hours operational needs

Why Apply

• Competitive hourly pay
• Opportunity for long-term placement and career growth
• Hands-on role with impact across fleet and facilities operations

Pay Details: $35.00 to $42.75 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.