Fleet & Facilities Admin Specialist

Townsend; Danvers (MA); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical insurance with company contrib

Dental and vision insurance

401(k) with company match

Paid time off

HSA/FSA options

Job summary

Townsend Energy in Danvers, MA seeks an Administrative Coordinator to support fleet and facilities operations. You will coordinate recurring activities, track inspections, manage documentation, and liaise with internal teams and external vendors.

The role requires strong organizational skills, experience in fleet or facilities administration, and proficiency with MS Office and fleet software. This is a full-time position with competitive benefits and opportunities for growth.

Qualifications

• Associate degree or equivalent, administrative or professional certification preferred.
• Experience in fleet, facilities, or related coordination.
• Familiarity with fleet management software and telematics platforms.
• Strong organizational skills and ability to handle multiple records and deadlines.

Responsibilities

• Maintain and manage records for drivers, vehicles, equipment, locations, users, departments, and assets across multiple systems.
• Ensure databases contain complete, up-to-date driver, vehicle, and asset information.
• Coordinate onboarding/offboarding and related system updates and access.
• Manage fuel card records, issuances, and cancellations with proper controls.
• Maintain master fleet database with vehicle history, inspections, and status.
• Coordinate telematics installations, replacements, and documentation with stakeholders.
• Review vendor invoices and contract matters for approval.
• Coordinate with vendors to obtain information and ensure timely completion of activities.

Skills

Highly organized

Strong communication

MS Office proficiency

Fleet management software familiarity

Attention to detail

Professionalism and discretion

Education

Associate degree or equivalent

Tools

Fleet management software

Telematics platforms

HRIS applications

Maintenance databases

Microsoft Office Suite

Job description

Townsend Energy in Danvers, MA seeks an Administrative Coordinator to support fleet and facilities operations. You will coordinate recurring activities, track inspections, manage documentation, and liaise with internal teams and external vendors.

The role requires strong organizational skills, experience in fleet or facilities administration, and proficiency with MS Office and fleet software. This is a full-time position with competitive benefits and opportunities for growth.