Fleet & Equipment Admin Specialist | Edison, NJ

The Conti Group; Edison, Northern (NJ, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Conti Civil LLC is seeking an Assistant for the Equipment Division in Edison, NJ. You will support accounts payable, fleet and equipment administration, and driver qualification compliance as part of a dedicated team.

The role emphasizes accurate invoicing, data integrity, and coordination with internal departments and vendors. A strong customer service mindset and independence are valued in this fast-paced environment.

Qualifications

• Minimum of 5+ years relevant experience preferably in construction or equipment operations.
• Excellent organizational and detail orientation.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Assign proper coding to invoices per project requirements.
• Perform data entry and maintain records in COINS, Tenna and other systems.
• Complete monthly Amex reconciliations and resolve discrepancies.
• Support tracking and reporting equipment-related expenses.

Skills

Accounts Payable

Data Entry

Fleet Support

Customer Service

Education

High School Diploma

Tools

COINS

Tenna

Job description

Conti Civil LLC is seeking an Assistant for the Equipment Division in Edison, NJ. You will support accounts payable, fleet and equipment administration, and driver qualification compliance as part of a dedicated team.

The role emphasizes accurate invoicing, data integrity, and coordination with internal departments and vendors. A strong customer service mindset and independence are valued in this fast-paced environment.