Fleet Dispatch & Fuel Logistics Coordinator

Sapphire Gas Solutions; Conroe (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Sapphire Gas Solutions is seeking a Logistics Coordinator to monitor customer fuel levels, place fuel orders, schedule deliveries, and track shipments. You will interface with customers, drivers, and vendors, reporting to the Director of Transportation.

This role emphasizes safety, accuracy, and data-driven decision making. The ideal candidate has 2+ years in transportation dispatch, familiarity with fleet monitoring tools, and solid Excel skills.

Qualifications

• Bachelor’s in Logistics, Supply Chain & Operations Management preferred.
• 2+ years of transportation dispatch, logistics or industrial dispatch experience.
• Familiarity with Samsara, Grafana, PCS, SCADA, LevelCon or similar ELD programs.
• Experience transporting hazardous materials (natural gas, oil, or hazardous bulk liquids).
• Tanker trucking experience preferred.
• BOL, weight data entry & assessorial fee documentation experience.
• Knowledge of laws, regulations, and federal DOT requirements.
• Strong written and verbal communication, interpersonal, and organizational skills.
• Advanced skills with Microsoft Office, Excel, Outlook and mobile apps.
• Ability to multitask in a fast-paced environment & self-monitor with personal accountability.
• Strong work ethic and team player mentality.
• Customer-facing courtesy and professional attitude.

Responsibilities

• Schedule and coordinate pickup and delivery of equipment and commodities.
• Dispatch company drivers and communicate regularly with internal and third-party drivers.
• Monitor fleet tracking systems and work with operations on driver availability & performance.
• Manage & support between approximately 15-20 drivers.
• Oversee internal drivers & SGS equipment using Samsara Fleet tracking system.
• Use LevelCon, Grafana & Samsara Industrial to monitor tank levels & customer fuel usage via SCADA systems.
• Analyze tank data using SGS software & input information into the SGS Weekly Planner to track deliveries and customer consumption.
• Review the SGS Daily Tank Inventory Report to verify fuel usage and delivery accuracy.
• Utilize the SGS Cost Calculator & PCS Carrier Rates for accurate cost management and planning.
• Use PCSTMS Shipper to input data and dispatch loads to drivers.
• Update and provide tracking information to customers and internal managers.
• Develop delivery routes and maintain contact with drivers throughout the day.
• Collaborate with customers & drivers to modify routes to accommodate needs.
• Understand and ensure compliance with SOPs and policies.
• Work with transportation to identify and solve logistics issues and root causes.
• Prepare customer usage reports using Excel.
• Stay informed on DOT regulations, SGS policies, and government safety standards.

Skills

Transportation dispatch

Logistics

DOT compliance

Microsoft Office

Excel

SCADA

Samsara

Grafana

LevelCon

PCS Carrier Rates

BOL documentation

Communication

Teamwork

Education

Bachelor’s in Logistics

Operations Management

Supply Chain

Tools

Samsara

Grafana

PCS

SCADA

LevelCon

PCSTMS Shipper

Excel

Microsoft Office

Job description

Sapphire Gas Solutions is seeking a Logistics Coordinator to monitor customer fuel levels, place fuel orders, schedule deliveries, and track shipments. You will interface with customers, drivers, and vendors, reporting to the Director of Transportation.

This role emphasizes safety, accuracy, and data-driven decision making. The ideal candidate has 2+ years in transportation dispatch, familiarity with fleet monitoring tools, and solid Excel skills.