Administrative Professional, Director's Office - 7011003

State-of-Missour; Jefferson City (MO); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Life insurance

Medical insurance

Dental insurance

Vision insurance

Prescription insurance

Flexible 40-hour week

Job summary

Missouri Department of Natural Resources in Jefferson City, MO, invites applications for an Administrative Support Specialist. The role supports the State Park Ranger Program, Safety and Wellness Program, and the Division Deputy Director of Operations, offering a fast-paced environment with varied responsibilities and growth opportunities.

The position requires 3–5 years of administrative experience, solid computer skills, and the ability to manage multiple tasks.

Qualifications

• 3-5 years of relevant experience in administrative assistance, clerical support or office management.
• Strong customer service mindset and communication skills.
• Proficient with computers, databases and office software.

Responsibilities

• Provide administrative support to two programs, the statewide construction unit and the deputy division director.
• Assist internal and external customers by answering the phone and addressing or directing questions.
• Schedule meetings, travel arrangements, and take meeting minutes as requested.
• Prepare, proofread and coordinate internal and external correspondence.
• Prepare, process, and track all personnel actions for the Director’s Office.
• Perform data entry tasks including the vehicle software system (WEX) and program inventory.
• Prepare and coordinate housing leases and reports; process rent payments; send rent certificates and reconcile leases and payments.
• Prepare and code monthly credit card statements and expense reports.
• Review, code and submit invoices for payment entry.
• Order office and program supplies as requested.
• Perform other related duties as assigned.

Skills

Customer Service

Computer Skills

Oral and Written Communication

Manages Resources

Attention to Detail

Tools

WEX

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at Division of State Parks Central Office, 1659 E. Elm St., Jefferson City, MO 65101. Typical work scheduled is Monday through Friday, 8:00am – 5:00pm.

We are looking for an enthusiastic and helpful team member who enjoys working with other people. This position supports the State Park Ranger Program, Safety and Wellness Program, the Statewide Construction Unit and the Division Deputy Director of Operations. We provide a fast-paced environment, with a variety of responsibilities and training opportunities.

• Provide administrative support to two programs, the statewide construction unit and the deputy division director
• Assist both internal and external customers by answering the phone and addressing or directing questions
• Schedule meetings, travel arrangements, and take meeting minutes as requested
• Prepare, proofread and coordinate various types of internal and external correspondence
• Prepare, process, and track all personnel actions for the Director’s Office
• Complete various data entry assignments such as the vehicle software system (WEX), and program inventory, and other databases
• Prepare and coordinate housing leases and reports; process rent payments; send rent certificates and reconcile leases and payments
• Prepare and code monthly credit card statements and expense reports
• Review, code and submit invoices for payment entry
• Order various office and program supplies as requested
• Other related duties as assigned

To be successful in this position, a candidate will need the following skills:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Oral and Written Communication: Expresses information (for example, ideas, or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Manages Resources: Selects, acquires, stores and distributes resources such as materials, equipment, or money.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Equivalent to those typically gained by:

• 3-5 years of relevant experience in administrative assistance, clerical support or office management.

(Additional education or experience may substitute for the required education or experience)

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Justin Adams, Deputy Division Director, 573-751-8459 or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]