Administrative Support Assistant - 4030116

State of Missouri; Jefferson City (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation and sick leave

Health insurance

Retirement benefits

Job summary

State of Missouri in Jefferson City is hiring an Administrative Assistant to support the Air Pollution Control Program. The role involves answering phones, routing mail, greeting the public, and coordinating with multiple sections within the program.

The position requires strong customer service, computer fluency, and effective communication. Some travel may be required, with a base schedule that supports a 40-hour work week.

Qualifications

• Customer service: anticipates and meets internal and external customer needs.
• Uses computers, databases, and automated systems to accomplish work.
• Clear oral and written communication tailored to audience and context.

Responsibilities

• Assist the Air Pollution Control Program Director and Lead Administrative Assistant.
• Open, route, and distribute mail; answer multi-line phone.
• Greet visitors and direct them to appropriate staff.
• Provide support to multiple sections within the Air Pollution Control Program.
• Support Missouri Air Conservation Commission operations, including setting up systems; some overnight travel required.

Skills

Customer Service

Computer Skills

Oral and Written Communication

Interpersonal Skills

Valid driver’s license

Education

High school diploma

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: stewardship, integrity, collaboration, respect and innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at 1659 East Elm Street, Jefferson City, Missouri, Air Pollution Control Program, Compliance and Enforcement Section.

• Assist the Lead Administrative Assistant provide support to the Air Pollution Control Program Director.
• Open, route, and accurately distribute mail; answer a multiple line telephone.
• Assist the receptionist by greeting and directing the public to the appropriate person.
• Work independently and as part of a team to provide support to multiple sections within the Air Pollution Control Program.
• Provide operational and logistical support to the Missouri Air Conservation Commission including setting up and operating the Logitech Rally Pro and Livestream system. Some overnight travel required.

To be successful in this position, a candidate will need the following skills:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Valid driver's license

Equivalent To Those Typically Gained By

• High school diploma and 1-3 years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How We Invest In You

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Alisha Gibson, Fiscal & Budget Section Chief, 573-751-8227or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]