Fleet Coordinator

zTrip Indy; Indianapolis (IN); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision, LifeInsurance

Paid Time Off and Holidays

401(k) with company match

Career advancement opportunities

Stable year-round employment

Supportive team environment

Job summary

zTrip Indy is seeking a dependable Fleet Coordinator to help oversee daily fleet activities, coordinate vehicle availability, support drivers, and ensure transportation services operate efficiently and reliably.

If you're an organized problem-solver who excels at managing schedules, coordinating resources, and keeping operations running smoothly, we'd love to hear from you. This role offers competitive pay and comprehensive benefits in Indianapolis.

Qualifications

• High school diploma or GED required.
• Experience in fleet coordination, transportation, or logistics preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Coordinate daily vehicle assignments to meet operational and service requirements.
• Monitor fleet availability and allocate vehicles for transportation needs.
• Assist with scheduling vehicle maintenance, inspections, and repairs.
• Track vehicle status, utilization, and readiness.
• Coordinate with maintenance, operations, and dispatch teams for seamless service delivery.

Skills

Strong communication

Organizational skills

Multitasking

Problem-solving

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel)

Fleet management systems / GPS / routing software

Job description

Fleet Coordinator

Coordinate Operations. Support Drivers. Keep the Fleet Moving.

Join the Team at zTrip

zTrip, one of North America's leading transportation providers, is seeking a dependable, detail-oriented, and proactive Fleet Coordinator to join our operations team. In this critical role, you'll help oversee daily fleet activities, coordinate vehicle availability, support drivers, and ensure transportation services operate efficiently and reliably.

If you're an organized problem-solver who excels at managing schedules, coordinating resources, and keeping operations running smoothly, we'd love to hear from you.

What We Offer as a Fleet Coordinator:

• Competitive Pay
• Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO) and Holiday Pay
• 401(k) with Company Match
• Career Advancement Opportunities
• Stable, Year-Round Employment
• Supportive and Team-Oriented Work Environment

Schedule: Monday-Friday, 8:00 AM-5:00 PM

What You'll Do as a Fleet Coordinator:

Fleet Operations & Vehicle Coordination

• Coordinate daily vehicle assignments to meet operational and service requirements
• Monitor fleet availability and ensure vehicles are properly allocated to support transportation needs
• Assist with scheduling vehicle maintenance, inspections, and repairs
• Track vehicle status, utilization, and operational readiness
• Help maximize fleet efficiency while minimizing downtime
• Coordinate with maintenance, operations, and dispatch teams to ensure seamless service delivery

Driver Support & Communication

• Serve as a primary point of contact for drivers regarding vehicle assignments and operational updates
• Provide drivers with timely information regarding fleet availability and service requirements
• Respond to driver questions and support requests promptly and professionally
• Assist in resolving vehicle-related concerns and operational challenges
• Communicate effectively with drivers, management, and support teams to maintain efficient operations

Operational Support & Service Excellence

• Monitor daily fleet activity and identify opportunities to improve efficiency
• Assist with service requests, scheduling adjustments, and operational coordination
• Maintain accurate records of vehicle assignments, inspections, maintenance activities, and fleet performance
• Support company goals by helping ensure reliable and dependable transportation services
• Contribute to process improvements that enhance operational effectiveness

Administrative & Reporting Responsibilities

• Complete data entry and maintain accurate fleet documentation
• Generate and review fleet utilization and performance reports
• Track vehicle maintenance schedules, service history, and operational metrics
• Assist management with planning, reporting, and resource allocation
• Recommend improvements that support fleet reliability, safety, and efficiency

Qualifications of a Fleet Coordinator:

• High School Diploma or GED required
• Previous experience in fleet coordination, transportation, logistics, dispatching, scheduling, operations, or a related field preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Ability to work effectively in a fast-paced environment
• Strong problem-solving and decision-making skills
• High attention to detail and commitment to accuracy
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Experience with fleet management systems, GPS tracking platforms, routing software, or transportation management systems is a plus

Why Join zTrip?

• Become part of one of North America's largest transportation networks
• Play a key role in supporting drivers and maintaining fleet readiness
• Work in a dynamic environment where every day brings new challenges and opportunities
• Join a company committed to safety, efficiency, and service excellence
• Enjoy long-term career stability and professional growth opportunities
• Make a direct impact on the quality and reliability of transportation services in your community