Fleet Coordinator

Talentify; Carrollton (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Life insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Professional development

Wellness benefits

Job summary

Southland Industries is seeking a Fleet Administrator to manage the vehicle fleet program, maintaining precise records for vehicles, drivers, and insurance while ensuring safety and regulatory compliance.

You will update the fleet tracking system, coordinate assignments, schedule maintenance, and generate utilization reports to support cost management. A high school diploma and 2 years of experience are required, with strong MS Office skills and customer service mindset.

Qualifications

• High school diploma or equivalent.
• 2 years of relevant experience.
• Good verbal and written communication skills.
• Strong organizational and prioritization skills.
• Working knowledge of MS Office applications.
• Good customer service skills.

Responsibilities

• Updates and maintains fleet tracking system with vehicle inventory, drivers and insurance.
• Schedules vehicle assignments and coordinates deliveries, transfers, or pick-ups between locations.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinates lease management and plans vehicle assignments based on demand and availability.
• Supports insurance administration and reports incidents, damages and related costs.
• Processes, tracks and reports fleet expenses and utilization metrics.

Skills

Fleet management

Data entry

Customer service

Communication

Education

High school diploma or equivalent

Tools

MS Office

Job description

Position Summary

Assists in administrating and coordinating vehicle fleet program. Prepares and maintains accurate records of vehicles, drivers, and ensures safety and compliance requirements are met.

Position Details

• Updates and maintains fleet tracking system. Maintains accurate record of vehicle inventory, drivers and insurance.
• Schedules vehicle assignments. Coordinates vehicle deliveries, transfers, or pick-ups between different locations. Orients drivers and communicates safety and maintenance policy.
• Ensures compliance with regulatory requirements related to vehicle registration, licensing, and insurance.
• Coordinates lease management. Plans and coordinates vehicle assignments based on demand and availability.
• Supports insurance administration, including acting as liaison between insurance companies and employees. Reports incident/accident and/or damages.
• Processes, tracks and reports fleet expenses.
• Plans and schedules maintenance programs to ensure all vehicles are in good working condition.
• Generates reports on fleet utilization, maintenance costs, and other key performance metrics as appropriate.

Qualifications

• High school diploma or equivalent
• 2 years of relevant experience
• Good verbal and written communication skills
• Strong organizational and prioritization skills
• Working knowledge of MS Office applications
• Good customer service skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).