Administrative Assistant

Talentify; Carrollton (TX); On-site; USD 36,000 - 48,000; Part time

Job summary

Southland Industries is seeking an administrative support specialist for our Carrollton branch, assisting Accounting, Estimating, Project Management and Executive teams.

The position handles word processing, filing, correspondence, reception duties, and facility management, with emphasis on organization, accuracy, and professional communication.

Join a fast-paced, employee-owned environment that values collaboration, initiative, and meticulous attention to detail.

Qualifications

• AA degree or equivalent from two-year college, or six months to one-year related experience.
• Familiar with word processing, internet, and spreadsheet software.
• Able to read simple instructions, write simple correspondence, and present information clearly to customers and colleagues.
• Excellent organization skills and attention to detail.

Responsibilities

• Provides administrative support to Accounting, Estimating, Project Management and Executive functions.
• Prepare and edit correspondence, reports, spreadsheets, and presentations.
• Document management – filing, printing and archiving.
• Part time reception duties including mail distribution, routing calls and attending to guests.
• Facility maintenance including conference and training rooms.
• Maintain office and kitchen supplies.

Skills

Reading comprehension

Writing skills

Presentation skills

Organization

Education

Associate's degree

Tools

Word Processing

Spreadsheet software

Internet software

Job description

Position Summary

Provides administrative support to various functional departments within the Southland Industries Branch.

Position Details

• Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Part time reception duties including mail distribution, routing calls and attending to guests
• Facility maintenance including conference and training rooms
• Maintain office and kitchen supplies

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Working knowledge of Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to detail

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurancePre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).