Safety Administrative Assistant

Southland Industries, Inc.; Carrollton (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

cap)

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries in Carrollton, TX, is seeking an administrative support specialist to assist assigned teams with clerical tasks, document management, scheduling, and travel arrangements. You will open and file documents, prepare reports and presentations, and coordinate meetings to keep operations running smoothly.

The ideal candidate has a high school diploma, at least two years of administrative experience, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or equivalent
• 2 years of administrative support experience
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to operate and troubleshoot office equipment
• Good organizational skills and attention to details
• Ability to exercise proper care for sensitive and confidential information

Responsibilities

• Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.
• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Skills

Communication skills

Organizational skills

Attention to detail

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

• Document editing, proofing, formatting, and production.
• Data input and paper/electronic document filing/archiving.
• Opening, sorting and distributing mail.
• Receiving/relaying telephone messages from internal and external sources. Screening telephone calls and visitors.
• Preparing routine reports and presentation materials.
• Scheduling and coordinating meetings, events and travel arrangements.
• Ordering and delivering supplies.
• Expense reports preparation submission.
• May fill in for receptionist.

Qualifications

• High School Diploma or equivalent
• 2 years of administrative support experience
• Proficient verbal and written communication skills: ability to communicate effectively at different organization levels
• Working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Ability to operate and troubleshoot office equipment
• Good organizational skills and attention to details
• Ability to exercise proper care for sensitive and confidential information

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).