Fleet Compliance & Maintenance Coordinator

United Petroleum Transports; Oklahoma City (OK); On-site; USD 45,000 - 65,000; Full time

Job summary

United Petroleum Transports is seeking a Corporate Maintenance Coordinator in Oklahoma City to manage paperwork, repair orders, toll accounts, licensing records and inspection files. You will own daily and weekly checkpoints with maintenance centers and vendors, ensuring the fleet stays compliant and ready to move.

This role rewards careful detail, clear process follow-through, and strong communication across departments.

Qualifications

• High school diploma or equivalent.
• Two+ years of administrative, transportation, or fleet maintenance experience, or equivalent hands-on experience.
• Strong knowledge of Microsoft Office, especially Excel, Outlook, and Word.
• Strong organizational skills with close attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear written and verbal communication skills.

Responsibilities

• Monitor and respond to department emails and voicemails, keeping daily communication with the maintenance team current.
• Review and process tire invoices, DRs in portal accounts.
• Scan, index, and file maintenance records so every document is easy to find later.
• Coordinate central purchasing activities and submit purchase orders to approved vendors.
• Process incoming and outgoing department mail and maintain company decals and identification materials.
• Create repair orders for incidents and accidents submitted by the Safety Department.
• Review completed repair orders for accuracy and follow up with maintenance centers on discrepancies or corrections.
• Add new independent contractor units into the Maintenance Tracking (TMT) system, and keep equipment photographs current.
• Process and reconcile monthly toll statements and audit toll pass assignments for accuracy. Resolve toll violation invoices as they come in.
• Conduct inspection paperwork audits for truck and trailer records across Blue Beacon and other fleet management systems.
• Verify and maintain license plate information, flag discrepancies, and coordinate corrective action with the right department.
• Take on special projects and assignments as directed by management.

Skills

Administrative experience

Transportation experience

Fleet maintenance experience

Microsoft Office (Excel, Outlook, Word

Strong organizational skills

Attention to detail

Multi-priority management

Clear written and verbal communication

Education

High school diploma or equivalent

Associate degree

Tools

TMT

Blue Beacon fleet management

Job description

United Petroleum Transports is seeking a Corporate Maintenance Coordinator in Oklahoma City to manage paperwork, repair orders, toll accounts, licensing records and inspection files. You will own daily and weekly checkpoints with maintenance centers and vendors, ensuring the fleet stays compliant and ready to move.

This role rewards careful detail, clear process follow-through, and strong communication across departments.