Fleet Bid & Proposal Specialist

Master's Transportation; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Master's Transportation seeks a detail-oriented Bid & Proposal Specialist to join our Kansas City team. You will review RFPs, IFBs, and RFQs, coordinate input from sales, pricing, legal and engineering, and develop accurate, compliant bid submissions.

This on-site role requires strong Excel and Adobe Acrobat skills, excellent communication, and the ability to manage deadlines in a fast-paced environment. You will maintain templates, monitor bid portals, and support the Director of New Business.

Qualifications

• Strong written and verbal communication skills.
• Ability to interpret specifications and organize detailed information.
• Experience with detailed requirements, business documents, or technical coordination.
• Proficiency in Microsoft Office products, particularly Excel, and Adobe Acrobat.
• Ability to learn product, CRM, document management, and bid systems.
• Ability to manage deadlines independently and collaborate across teams.

Responsibilities

• Assist in evaluating RFP and bid opportunities.
• Develop, format, and compile bid and proposal responses.
• Track deadlines and support timely submissions.
• Maintain response libraries, templates, and boilerplate content.
• Coordinate input from technical, pricing, legal, and executive teams.
• Ensure responses meet customer requirements and company standards.
• Format and organize submission documents.
• Submit responses when the Bid/Sales Administrator is unavailable.
• Provide status updates, post-submission reviews, and bid tabulations.
• Maintain document version control.
• Monitor bid portals and track opportunities.
• Understand product specifications and coordinate manufacturer quotes for sales.
• Support the Bid Team and Director of New Business.

Skills

Technical aptitude

Attention to detail

Planning & organization

Analytical thinking

Communication

Cross-functional collab

Software proficiency

Deadline management

Education

High school diploma

Associate or bachelor's degree

Tools

Microsoft Excel

Adobe Acrobat

CRM systems

SharePoint

Bid portals

Job description

Master's Transportation seeks a detail-oriented Bid & Proposal Specialist to join our Kansas City team. You will review RFPs, IFBs, and RFQs, coordinate input from sales, pricing, legal and engineering, and develop accurate, compliant bid submissions.

This on-site role requires strong Excel and Adobe Acrobat skills, excellent communication, and the ability to manage deadlines in a fast-paced environment. You will maintain templates, monitor bid portals, and support the Director of New Business.