Detail-Oriented Bid & Proposal Specialist

Master's Transportation, Inc.; Kansas City (MO); On-site; USD 36,000 - 41,000; Full time

Job summary

Master’s Transportation, Inc. in Kansas City, MO is seeking a Bid & Proposal Specialist to review RFPs, IFBs, RFQs, state contracts, and other procurement documents for buses and passenger transportation solutions.

You will identify requirements, evaluate criteria, and coordinate with sales teams and manufacturers to craft accurate bid submissions. This full-time, on-site role requires strong attention to detail, excellent communication, and the ability to manage multiple deadlines in a

Qualifications

• High school diploma or equivalent required; strong organizational skills and ability to manage deadlines.
• Experience with detailed requirements, business documents, or technical coordination.
• Ability to interpret specifications and organize detailed information.
• Strong communication, organization, problem-solving, and time-management skills.
• Proficiency in Microsoft Office, particularly Excel, and Adobe Acrobat.
• Ability to learn product, CRM, document management, and bid systems.
• Ability to collaborate across teams and manage deadlines independently.

Responsibilities

• Assist in evaluating RFP and bid opportunities.
• Develop, format, and compile bid and proposal responses.
• Track deadlines and support timely submissions.
• Maintain response libraries, templates, and boilerplate content.
• Coordinate input from technical, pricing, legal, and executive teams.
• Ensure responses meet customer requirements and company standards.
• Format and organize submission documents.
• Submit responses when the Bid/Sales Administrator is unavailable.
• Provide status updates and bid tabulations.
• Monitor bid portals and track opportunities.
• Understand product specifications and coordinate manufacturer quotes for sales.
• Support the Bid Team and Director of New Business.

Skills

Attention to detail

Communication

Excel proficient

Adobe Acrobat

CRM systems

Bid management

Education

High school diploma or equivalent

Associate or bachelor’s degree

Tools

Excel

Adobe Acrobat

SharePoint

Bid portals

Job description

Master’s Transportation, Inc. in Kansas City, MO is seeking a Bid & Proposal Specialist to review RFPs, IFBs, RFQs, state contracts, and other procurement documents for buses and passenger transportation solutions.

You will identify requirements, evaluate criteria, and coordinate with sales teams and manufacturers to craft accurate bid submissions. This full-time, on-site role requires strong attention to detail, excellent communication, and the ability to manage multiple deadlines in a