Bid & Proposal Specialist

Masters Transportation; Kansas City (MO); On-site; USD 36,000 - 41,000; Full time

Job summary

Masters-Transportation is seeking a Bid & Proposal Specialist in Kansas City, MO. The role focuses on reviewing procurement documents for buses and passenger transport, coordinating with sales, pricing, legal and manufacturers to develop compliant bid submissions.

Responsibilities include evaluating opportunities, managing deadlines, maintaining templates, and ensuring accuracy. Full-time position with standard M-F hours in an office setting, with occasional overtime as needed.

Qualifications

• High school diploma or equivalent.
• Experience with detailed requirements, business documents, or technical coordination.
• Ability to interpret specifications and organize detailed information.
• Strong communication, organization, problem-solving, and time-management skills.
• Proficiency in Microsoft Office products, particularly Excel, and Adobe Acrobat.
• Ability to learn product, CRM, document management, and bid systems.
• Ability to manage deadlines independently and collaborate across teams.

Responsibilities

• Assist in evaluating RFP and bid opportunities.
• Develop, format, and compile bid and proposal responses.
• Track deadlines and support timely submissions.
• Maintain response libraries, templates, and boilerplate content.
• Coordinate input from technical, pricing, legal, and executive teams.
• Ensure responses meet customer requirements and company standards.
• Format and organize submission documents.
• Submit responses when the Bid/Sales Administrator is unavailable.
• Provide status updates, post-submission reviews, and bid tabulations.
• Monitor bid portals and track opportunities.
• Understand product specifications and coordinate manufacturer quotes for sales.
• Support the Bid Team and Director of New Business.

Skills

Communication

Organization

Problem-solving

Time management

Attention to detail

Adaptability

Cross-functional collaboration

CRM systems

Education

High school diploma or equivalent

Associate or bachelor's degree in a related field

Tools

Excel

Adobe Acrobat

CRM systems

Bid systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bid & Proposal Specialist

Sales Full Time Clerical Kansas City, MO, US

2 days ago Requisition ID: 1694

Salary Range: $26.00 To $30.00 Hourly

Job Title: Bid & Proposal Specialist

Classification:Non-Exempt

Reports To:Director of New Business & Product Management

Position Type: Full Time

Work Schedule:M-F 8:00 AM – 5:00 PM

Job Summary:

The Bid & Proposal Specialist reviews RFPs, IFBs, RFQs, state contracts, cooperative purchasing agreements, and other procurement documents for custom buses, vans, and commercial passenger transportation solutions. This role identifies technical requirements, evaluation criteria, compliance obligations, delivery schedules, warranty provisions, and contractual conditions, then works closely with sales teams and vehicle manufacturers to develop accurate, complete, and compliant bid and proposal submissions.

Essential Functions:

• Assist in evaluating RFP and bid opportunities.
• Develop, format, and compile bid and proposal responses.
• Track deadlines and support timely submissions.
• Maintain response libraries, templates, and boilerplate content.
• Coordinate input from technical, pricing, legal, and executive teams.
• Ensure responses meet customer requirements and company standards.
• Format and organize submission documents.
• Submit responses when the Bid/Sales Administrator is unavailable.
• Provide status updates, post-submission reviews, and bid tabulations.
• Monitor bid portals and track opportunities.
• Understand product specifications and coordinate manufacturer quotes for sales.
• Support the Bid Team and Director of New Business.
• Technical aptitude and ability to interpret detailed bid requirements
• Exceptional attention to detail and accuracy
• Planning, organization, and deadline management
• Analytical thinking and practical problem-solving
• Clear written and verbal communication
• Cross-functional collaboration and follow-through
• Software proficiency and ability to learn product and proposal systems
• Adaptability and sound judgment in a deadline-driven environment
• Flexibility

Supervisory Responsibilities:None

• May require occasional overtime to meet submission deadlines
• On-site, in office 100%

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Required Education/Experience/Certifications:

• High school diploma or equivalent
• Experience with detailed requirements, business documents, or technical coordination
• Ability to interpret specifications and organize detailed information
• Strong communication, organization, problem-solving, and time-management skills
• Proficiency in Microsoft Office products, particularly Excel, and Adobe Acrobat
• Ability to learn product, CRM, document management, and bid systems
• Ability to manage deadlines independently and collaborate across teams

Preferred Education/Experience/Certifications:

• Associate or bachelor’s degree in a related field
• Government or commercial proposal experience
• Commercial vehicle, fleet, manufacturing, or upfitting experience
• Familiarity with compliance matrices, technical specifications, CRM systems, SharePoint, and bid portals

Travel Requirements:None

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AAP/EEO Statement

Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.