Proposal Specialist

Master's Transportation; Kansas City (MO); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Competitive health insurance

401(k) with company match

Discounts for travel and entertainment

Investment in Employee Development

Job summary

A leading transportation company in Kansas City is seeking a detail-oriented Proposal Specialist to support the coordination, preparation, and submission of proposals and bids. The ideal candidate will have strong organizational skills and communicate effectively with sales teams. This full-time role offers competitive pay ranging from $24.00/hr to $28.00/hr and includes benefits such as health insurance and a 401(k) plan.

Qualifications

• Strong attention to detail, organization, problem-solving skills and time management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (especially Word and Excel).
• Friendly and professional demeanor.
• Ability to work autonomously as well as with team members.

Responsibilities

• Generate proposal/bid responses to RFIs, RFPs, RFQs, etc.
• Ensure all responses meet compliance requirements.
• Maintain the timeline for each bid response to meet deadlines.
• Ensure responses reflect the company’s branding and messaging standards.
• Submit pricing to sales team for customer requested vehicles.

Skills

Attention to detail

Organization

Problem-solving skills

Time management

Excellent written communication

Excellent verbal communication

Proficiency in Microsoft Office Suite

Friendly and professional demeanor

Ability to work autonomously

Team collaboration

Tools

Microsoft Office

SharePoint

Adobe Acrobat

Job description

Join to apply for the Proposal Specialist role at Master's Transportation

Pay Range

Master's Transportation provides the following pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$24.00/hr - $28.00/hr

Why Work Here?

With Master's Transportation, you can be part of a fast-growing, innovative company. Our new company headquarters located on 40 acres in Kansas City, MO, features a state-of-the-art, climate-controlled facility. The Master's leadership team values our people and supports their growth and positive employee experience. For people looking to contribute, build on their skills, and work together for shared success, it's an exciting time to join the company!

• Competitive health insurance, dental, vision, company-paid life insurance, and short/long-term disability benefits.
• 401(k) with company match.
• Discounts for travel, entertainment and more.
• Investment in Employee Development

Job Title: Proposal Specialist

Classification: Non-Exempt

Salary Range: $24-$28 per hour

Reports To: Director of New Business

Position Type: Full Time

Work Schedule: M-F 8:00 AM - 5:00 PM

Job Summary

The Proposal Specialist will be detail-oriented and highly organized and will support our Bid Team in the coordination, preparation and submission of proposals and bids. In addition, provide quotes to sales team based on specification requirements of customers.

Essential Functions

• Generate proposal/bid responses to RFIs, RFPs, RFQs, etc.
• Ensure all responses meet compliance requirements
• Maintain the timeline for each bid response to meet deadlines
• Ensure responses reflect the company’s branding and messaging standards
• Submit pricing to sales team for customer requested vehicles

Key Responsibilities

• Assist in evaluating RFP/bid opportunities
• Assist in the development, formatting and compilation of proposal response documents
• Track and manage response deadlines, ensuring timely submissions
• Maintain response content libraries, templates and boilerplate materials
• Coordinate input from technical, pricing, legal and executive teams
• Ensure compliance with customer requirements and company standards
• Format documents according to customer specifications
• Aid in the arrangement of submission documents
• Submit responses in the absence of the Bid/Sales Administrator
• Provide status updates and post-submission reviews/bid tabulations
• Monitor proposal portals and assist in opportunity tracking
• Coordinate with manufacturers on specifications to develop quotes for sales team
• Provide administrative support to Bid Team and Director of New Business

Qualifications

Required Education/Experience/Certifications

• Strong attention to detail, organization, problem-solving skills and time management
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (especially Word and Excel) with ability to become familiar with firm-specific programs and software
• Friendly and professional demeanor
• Ability to work autonomously as well as with team members

Preferred Education/Experience/Certifications

• Experience with government or commercial proposal submissions
• Familiarity with SharePoint and Adobe Acrobat
• Ability to multitask and manage competing priorities under tight deadlines
• Collaborative mindset with strong interpersonal skills
• High level of discretion and professionalism
• Process-driven with a commitment to quality and accuracy
• Sense of urgency
• Flexibility

Supervisory Responsibilities: None

• May require occasional overtime to meet submission deadlines
• On-site, in office

Travel Requirements: None

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

AAP/EEO Statement

Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Truck Transportation