Fleet & Asset Coordinator

Virginia Transformer Corp; Waco (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Virginia Transformer Corporation is seeking a highly organized Fleet & Asset Coordinator to support our expanding Field Service organization across North America.

This role coordinates the field service fleet, trailers, tools, and specialized equipment, ensuring readiness, safety, and regulatory compliance while partnering with Field Service Managers, Project Managers, Safety, and Accounting to minimize downtime and maximize operational efficiency.

Qualifications

• Associate's or Bachelor's degree in Business, Operations, Supply Chain, Logistics, or related field, or equivalent work experience.
• Minimum of 3 years of experience in fleet management, equipment coordination, field service operations, logistics, or asset management.

Responsibilities

• Coordinate daily operations of the Field Service fleet and trailers.
• Manage inventory of field service tools, PPE, and equipment.
• Support equipment mobilizations/demobilizations for field projects.
• Ensure compliance with DOT regulations, OSHA, and company policies.
• Generate reports on fleet utilization and maintenance expenses.

Skills

Attention to detail

Communication skills

Coordination abilities

Fast-paced environment adaptability

Analytical problem-solving

Prioritization

Relationship building

Education

Bachelor’s or Associate degree in Business/Operations/Supply Chain/Logistics

Tools

Fleet management software

GPS telematics

Microsoft Office Suite

Job description

On the heels of achieving 3X growth, Virginia Transformer is hiring to do it again!

We're strategically building our team for the next 3X growth cycle — a phase that is both intense and incredibly rewarding. We're highly selective about who joins us, because this journey isn't for everyone.

If you have the drive, grit, and expertise to perform at a high level — and you want to grow your career 3X alongside the Company's growth — we'd love to talk.

Who We Are

Virginia Transformer is the largestU.S.-owned producer of power transformers in North America, and we've been able to grow the past 50-plus years through an unwavering focus on delivering for our customers. We're more than 6,000 people strong and are known throughout the industry for being an engineering company that makes premium quality transformers in the shortest lead times.

As a privately held, organically growing company, we thrive on nimbleness, innovation, and tenacity.

Join Our Team

If you love the thrill of securing the U.S. electric grid, enabling all manufacturing in the country, and the energy of a fast-moving train — this is the place for you. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential. We're looking for those ready to lead, fueled by commitment, and driven by impact.

Department: Field Service

Reports To: Field Service Manager

Employment Type: Full-Time

Location: Waco, TX

Position Summary

Virginia Transformer Corporation is seeking a highly organized and proactive Fleet & Asset Coordinator to support our growing Field Service organization. This position is responsible for coordinating the company's field service fleet, trailers, specialty equipment, tools, and operational assets to ensure technicians have the resources necessary to safely and efficiently support customer projects throughout North America.

The Fleet & Asset Coordinator plays a critical role in maintaining fleet readiness, coordinating preventative maintenance, managing equipment inventories, supporting field mobilizations, and ensuring compliance with company and regulatory requirements. This role works closely with Field Service Managers, Project Managers, Safety, and Accounting to minimize downtime and maximize operational efficiency.

Key Responsibilities

Fleet Management

• Coordinate the daily operations of the Field Service fleet, including field service trucks, freightliners trucks, trailers, and other company vehicles.
• Coordinate preventative maintenance, inspections, repairs, and warranty work to maximize fleet availability.
• Track vehicle registrations, insurance, titles, DOT inspections, licensing, and renewal schedules.
• Monitor vehicle utilization, mileage, fuel usage, maintenance costs, and replacement planning.
• Coordinate vehicle assignments, transfers, and mobilizations based on project schedules.
• Maintain accurate fleet documentation and service history.

Field Service Asset Management

• Manage inventory of field service tools, testing equipment, PPE, generators, vacuum systems, oil processing equipment, transformers accessories, and other specialized field assets.
• Coordinate equipment allocation to field crews for scheduled projects and emergency response activities.
• Track asset locations and utilization through asset management software.
• Maintain equipment calibration, certification, and inspection records.
• Coordinate repair, replacement, and refurbishment of damaged or worn equipment.
• Conduct routine physical inventories and reconcile discrepancies.

Project & Logistics Support

• Coordinate equipment mobilization and demobilization for field service projects across North America.
• Schedule shipments between facilities, vendors, and job sites.
• Support project managers by ensuring required equipment is available prior to mobilization.
• Coordinate rental equipment when internal assets are unavailable.
• Work with vendors to expedite repairs and replacement equipment.

Compliance & Safety

• Ensure all fleet vehicles and equipment comply with company policies, DOT regulations, OSHA requirements, and applicable safety standards.
• Monitor preventative maintenance schedules to reduce equipment failures in the field.
• Maintain documentation for inspections, certifications, lifting equipment, trailers, and specialized tools.
• Support fleet safety initiatives and vehicle incident reporting.
• Develop relationships with fleet maintenance providers, equipment suppliers, and rental vendors.
• Obtain repair estimates and coordinate service approvals.
• Monitor maintenance expenses and recommend cost-saving initiatives.
• Assist with annual fleet and equipment budgeting.

Reporting & Administration

• Maintain accurate records within fleet and asset management systems.
• Generate monthly reports on fleet utilization, maintenance expenses, equipment availability, and asset lifecycle status.
• Support audits and inventory reconciliation activities.
• Recommend continuous improvements to fleet and asset management processes.

Required Qualifications

• Associate's or Bachelor's degree in Business, Operations, Supply Chain, Logistics, or a related field, or equivalent work experience.
• Minimum of 3 years of experience in fleet management, equipment coordination, field service operations, logistics, or asset management.
• Experience supporting field service, industrial, manufacturing, utility, or construction operations.
• Experience with preventive maintenance programs.
• Experience coordinating nationwide field service logistics.
• Strong knowledge of FMCSA/DOT fleet regulations.
• Strong organizational and planning skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite.
• Experience with fleet management and asset tracking software, and GPS telematics.
• Valid driver's license.

Preferred Qualifications

• Experience supporting utility, electrical, transformer, power generation, or heavy industrial operations.
• Familiarity with OSHA safety standards and equipment inspection requirements.
• Knowledge of inventory control and operations.

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills.
• Excellent communication and coordination abilities.
• Ability to work effectively in a fast-paced field service environment.
• Strong analytical and problem-solving skills.
• Ability to prioritize competing operational demands.
• Customer-focused mindset with a commitment to supporting field operations.
• Ability to build productive relationships with technicians, vendors, and cross-functional teams.

Physical Requirements

• Ability to lift to 50 pounds occasionally.
• Ability to inspect vehicles, trailers, and field equipment.
• Travel to company facilities, maintenance shops, and job sites.
• Ability to work in office, and job site environments.