Fleet Administrator

Modern Builders Supply, Inc.; Toledo (OH); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive wages

Paid weekly via direct deposit

Medical, dental, vision, disability &1

life insurance

401k with company match

Paid vacation, personal time, holidays

Opportunity for advancement

Employee discount

Hours: Mon–Fri 7:30 AM - 4:00 PM

Job summary

Modern Builders Supply, Inc. is seeking a Fleet Administrator to support our vehicle and equipment fleet across the Midwest division. The role emphasizes accuracy, organization, and proactive process improvement to keep logistics operations flowing smoothly.

The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while supporting a family-owned company known for growth and reliability.

Qualifications

• Basic DOT regulations, fleet operations, and transportation compliance practices.
• Experience in administrative roles with logistics focus (minimum 2 years).
• Proficiency with MS Office and data-tracking tools.

Responsibilities

• Manage Property Claims and Incidents: file claims and track progress.
• Maintain Fleet Compliance FMCSA and Clearinghouse processes.
• Manage Company Drivers: driver lists, MVRs, and logs.
• Manage Company Owned Equipment and coordinate with vendors for payments.
• Oversee fleet tracking software and device needs; distribute manuals and safety books.
• Coordinate fuel cards, EZ Pass, and mileage reports.

Skills

Verbal and written communication

Active listening

Attention to detail

Problem solving

Record keeping

Time management

Education

High school diploma or equivalency

Bachelor's degree in business / logistics or related field (preferred)

Tools

MS Office Word

Outlook

Excel

PowerPoint

Internet Explorer

Job description

Are you looking for a rewarding career opportunity with significant growth potential?

Join Team MBS - a progressive Midwest Building Products Distributor!

As a family owned and operated business, Modern Builders Supply (MBS) distributes name brand roofing, siding, windows and doors, kitchens, decking and so much more.

Twenty-seven locations and nearly 400,000 sq. ft. of manufacturing makes MBS the premier distributor in the Midwest with the vision to be SIMPLY THE BEST.

As the Fleet Administrator, your primary role will be to perform the clerical and administrative duties to support the fleet of vehicles and equipment for Modern Builders Supply, including our Polaris and HIS divisions to ensure smooth operations. This role is critical in maximizing efficiency by working to support and streamline established processes.

Essential Functions Of Position

• Manage Property Claims and Incidents
  • File claims
  • Track progress of claims
  • Perform predictive analysis for proactive risk mitigation
• Maintain Fleet Compliance FMCSA
• Clearinghouse (drug screens, new hires, and randoms)
• CSA filing compliance
• Manage Company Drivers
  • Maintain driver list and manage driver MVRs (motor vehicle reports)
  • Organize and file logs as well as timecards as required by FMCSA
  • Manage required insurance requirements for stipend drivers
• Manage Company Owned Equipment
• Work with MBSLS Accounts Payable to insure prompt and correct payment to logistic vendors
• Manage fleet tracking software and company device needs
• Distribute required manuals to the fleet
• Emergency response books
• Cargo Response books
• FMCSA Driver Safety books
• MVR Books for Trucks
• Driver logbooks for trucks
• Registrations for all vehicles
• Insurance card management for all vehicles
• Fuel Cards
  • Manage fuel card placement and track usage
  • Manage Gutman/Aim account
• EZ Pass
  • Manage placement and users
  • Mileage Management
    • Run quarterly mileage reports

A successful Fleet Administrator will be a career-oriented, highly motivated and organized individual that possesses strong communication skills and a keen eye for attention to detail, solving problems quickly and effectively to support MBSLS.

Knowledge, Skills, and Abilities

• General business operations and workflow coordination
• Basic DOT regulations, fleet operations, and transportation compliance practices
• Computer programs such as MS Office Word, Outlook, Excel, Power Point, and Internet Explorer

Skilled In

• Strong verbal and written communication skills, including the ability to communicate across different functions of the organization with the appropriate level of detail and in a timely manner
• Active listening by giving full attention to what others are saying, asking appropriate questions and not interrupting at inappropriate times
• Excel, including analyzing data, information, and situations accurately with a strong attention to detail to develop the proper course of action needed to be taken
• Efficient problem-solving, critical thinking, and collaboration
• Record keeping and file management, maintaining confidentially as needed
• Time management, prioritization and organization

Ability To

• Manage multiple projects simultaneously and adapt to changing priorities
• Work independently as well as a part of a team
• Learn and thrive in a fast-paced, ever-changing environment

Education And Experience

• High school diploma or equivalency, a four year college business, logistics, supply chain, or related field degree preferred
• Minimum 2 years experience in an administrative role with a focus in logistics and/or transportation

Why Join Team MBS

• Competitive wages
• Paid weekly via direct deposit
• Medical, dental, vision, disability insurance, and life insurance
• 401k with Company match
• Paid vacation, personal time, holidays
• Opportunity for advancement
• Employee discount
• Hours: M-F 7:30 AM - 4:00 PM

Modern Builders Supply, Inc. is an Equal Opportunity Employer.