Fleet Administrative Assistant

Watsoncivil; Saint Augustine (FL); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life and disability insurance

401(k) with company match

Paid time off and holidays

Job summary

Watson Civil Construction is seeking a Fleet Administrative Assistant to support day-to-day fleet operations, vehicle and equipment tracking, and telematics installation coordination in our St. Augustine office.

You will work with drivers, vendors, and internal teams to ensure accurate data, timely maintenance, and reliable fleet reporting, reporting to the Risk & Fleet Manager. This in-office role requires attention to detail and ability to manage multiple tasks in a fast-paced construction

Qualifications

• Minimum of two (2) years of experience in fleet operations or related field.
• Excellent written and verbal communication, interpersonal, and time-management skills.
• Proficiency with fleet management, telematics, vehicle tracking, and upfitting coordination.

Responsibilities

• Coordinate day-to-day fleet operations support and serve as point of contact for fleet questions.
• Maintain accurate vehicle and equipment inventory with asset details and assignments.
• Update fleet and telematics systems when personnel changes occur.
• Coordinate vehicle ordering, delivery, upfitting, assignment transfers and disposal.
• Coordinate preventive maintenance and repairs for vehicles and equipment.
• Troubleshoot telematics devices, wiring, power, and connectivity issues.
• Monitor telematics data for driver behavior and safety events.

Skills

Fleet operations

Telematics

Data entry

Organizational skills

Communication

Team collaboration

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Telematics platforms

GPS & dash cameras

Microsoft Office Suite

Job description

Fleet Administrative Assistant

Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. With a strong reputation for excellence and continued growth, we are seeking a detail-oriented and organized Fleet Management Coordinator to support our company.

Under the direction of the Risk & Fleet Manager, the Fleet Administrative Assistant is responsible for supporting the day-to-day operations, performance, and technology systems of the company's vehicle and equipment fleet. This position combines fleet operations support, equipment tracking, technology installation coordination, and telematics troubleshooting.

The ideal candidate is technically inclined, analytical, organized, and comfortable working directly with drivers, vendors, fleet management companies, and internal departments. A major focus of this role is ensuring that telematics and other vehicle or equipment mounted technology is properly installed, functioning correctly, and producing accurate and useful fleet data.

Essential Duties and Responsibilities

• Coordinate day-to-day fleet operations support, serving as a point of contact for employees on fleet-related questions, tracking open items, and escalating concerns when needed.
• Maintain accurate vehicle and equipment inventory and assignment records; including asset details, specifications, assigned driver and project, location, usage, status, and availability.
• Promptly update all fleet and telematics systems when personnel assignments change as applicable.
• Coordinate and assist Risk & Fleet Manager with vehicle ordering, delivery, upfitting, initial assignment, transfer, replacement, and disposal.
• Coordinate preventive maintenance and repairs for vehicles.
• Apply a working knowledge of light-duty vehicles, medium- and heavy-duty trucks, trailers, construction equipment, common parts and repairs, manufacturer specifications, capacity, and upfitting requirements when coordinating fleet needs.

• Serve as a internal resource for fleet telematics installation and connected technology used on vehicles and equipment, including coordination, configuration, and ongoing system administration.
• Monitor GPS/telematics devices, vehicle gateways, dash cameras, and other connected hardware to confirm accurate reporting of location, mileage, engine hours and data, assignments, and status.
• Troubleshoot device, wiring and power, OBD-II and diagnostic connection, cellular connectivity, software, mobile application, and configuration issues.
• Track offline, malfunctioning, or incorrectly assigned devices through resolution; coordinate with telematics providers, installers, vendors, and technical support teams, and assist drivers and field personnel as needed.
• Review telematics data regarding driver behavior and safety events.
• Perform other duties as assigned by the Risk & Fleet Manager and/or company leadership.

Qualifications

• This is a full-time, in-office position based in St. Augustine, Florida, and may require occasional travel to job sites, company offices, or vendor locations.
• High school diploma or equivalent required; associate or bachelor's degree in a related field preferred.
• Minimum of two (2) years of experience in fleet operations, fleet management, telematics, technical support, or a related position preferred.
• Experience with fleet management, preventive maintenance and repair coordination, vehicle and equipment tracking, telematics platforms and hardware, GPS and camera systems, equipment installation, upfitting, or other vehicle-mounted technology preferred.
• Working knowledge of light-, medium-, and heavy-duty vehicle types, construction equipment, common parts and repairs, vehicle and equipment specifications, and upfitting preferred.
• Excellent written and verbal communication, interpersonal, and time-management skills.
• Strong attention to detail and accuracy in recordkeeping and data entry.
• Ability to communicate technical issues clearly to drivers, management, vendors, and technical support personnel.
• Ability to manage multiple open issues and follow them through completion.
• Ability to work independently and collaboratively in a fast-paced construction environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Pay and Benefits

• Pay is negotiable based on experience
• Health, dental, vision, life, short and long term disability
• 401(k) with company match and 100% immediate vesting
• PTO and paid holidays

Watson Civil Construction is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. DFWP