Fleet Operations & Compliance Coordinator

PAS CHASSIS SERVICECO LLC; Lombard (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employer-sponsored retirement benefits

Paid time off

Paid holidays

Job summary

PAS CHASSIS SERVICECO LLC is seeking a Fleet Operations & Compliance Coordinator in Lombard, Illinois. The successful candidate will manage equipment documentation and compliance for fleet management, focusing on GPS management and administrative tasks.

This full-time role offers a hybrid schedule, requiring strong organizational skills and detail orientation. Benefits include medical, dental, and retirement plans.

Qualifications

• Strong customer service and communication skills.
• Proficiency in Microsoft Office (especially Excel and Outlook).
• Ability to work in a manual, process-heavy environment.

Responsibilities

• Manage equipment titles and title transfers in compliance with state regulations.
• Prepare and process equipment sale paperwork accurately.
• Monitor insurance compliance and documentation.

Skills

Notary Public certification

Fleet management experience

Customer service skills

Microsoft Office proficiency

Attention to detail

Research skills

Job description

Fleet Operations & Compliance Coordinator

Supports critical administrative and coordination functions within a fleet management environment, ensuring accurate and timely processing of equipment documentation, compliance requirements, and related operational tasks. This role focuses on GPS management, title administration, equipment sale paperwork, registration and licensing, toll and violation administration, and insurance compliance. The ideal candidate is detail-oriented, highly organized, and comfortable working in a manual, process-driven setting while maintaining strong follow-through and effective customer and vendor communication.

Full Time: Hybrid Schedule

Key Responsibilities

• Manage equipment titles, title transfers, and related documentation in compliance with state regulations
• Prepare and process equipment sale paperwork, ensuring accuracy and completeness of all documentation
• Handle equipment registration and licensing activities across multiple jurisdictions
• Monitor insurance compliance for fleet equipment, ensuring required coverage is current and documentation is accurate and up to date
• Coordinate toll and traffic ticket administration, including tracking, follow-up, and resolution
• Communicate with DMVs, toll authorities, vendors, and customers to resolve issues and obtain required information
• Research and resolve discrepancies, including billing issues, violations, and documentation errors
• Order and distribute GPS devices in a timely manner
• Track GPS installations and inventory, ensuring ERP and GPS systems remain aligned
• Coordinate GPS geofence setup and maintenance within the GPS system
• Audit invoices related to tolls, registrations, and GPS transactions for accuracy
• Maintain organized and up-to-date fleet records and supporting documentation
• Coordinate timely follow-up on outstanding items, including GPS discrepancies, titles, renewals, and violations
• Support manual workflows and identify opportunities for efficiency and process improvements

Qualifications & Skills

• Notary Public certification (preferred or required, based on state requirements)
• Experience in fleet management, automotive administration, or equipment titling preferred
• Strong customer service and communication skills
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Excellent organizational skills with the ability to manage high-volume, detail-heavy work
• Strong attention to detail and accuracy in documentation
• Effective research and analytical skills
• Ability to work in a manual, process-heavy environment with consistency and reliability
• Demonstrated follow-through and accountability for completing tasks

Work Environment

• Fast-paced fleet operations setting with high-volume administrative tasks
• Significant focus on compliance, accuracy, and documentation management
• Collaborative team environment with frequent external communication

Benefits

Milestone Chassis Company offers a competitive benefits package to eligible employees, which includes medical, dental, and vision insurance, employer-sponsored retirement benefits, paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility may vary based on employment status, plan terms, and applicable company policies.

Equal Opportunity Employment

Milestone Chassis Company is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

Milestone Chassis Company is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. If you need assistance or an accommodation during the application or interview process, please contact the company.

Applicants must be legally authorized to work in the United States. Employment eligibility will be verified in accordance with applicable law.