Fleet Administrative Assistant

Watson Civil Construction, Inc.; Saint Augustine (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

PTO & paid holidays

Job summary

Watson Civil Construction, Inc. is seeking a Fleet Administrative Assistant to support fleet operations, equipment tracking, and telematics systems. The role focuses on installation coordination, data accuracy, and coordinating with drivers, vendors, and internal departments.

The ideal candidate is technically inclined, organized, and capable of communicating complex issues clearly. This in-office, full-time position is based in St. Augustine, FL and reports to the Risk & Fleet Manager.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of two years of experience in fleet operations, telematics, or related field.
• Experience with vehicle and equipment tracking and preventive maintenance coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong written and verbal communication and attention to detail.

Responsibilities

• Coordinate day-to-day fleet operations and serve as a point of contact for employees on fleet questions.
• Maintain accurate vehicle and equipment inventory with details and assignments.
• Update fleet and telematics systems when personnel changes occur.
• Assist Risk & Fleet Manager with vehicle ordering, upfitting, assignment, transfer, and disposal.
• Coordinate preventive maintenance and repairs for vehicles and equipment.
• Monitor GPS/telematics devices and data reporting for accuracy.
• Troubleshoot telematics hardware and software issues and coordinate with vendors.
• Track and resolve device issues with telematics providers and users.
• Review driver behavior and safety data from telematics.
• Support the Risk & Fleet Manager and leadership as needed.

Skills

Fleet operations

Telematics systems

Asset tracking

Data entry

Driver coordination

Microsoft Office

Technical troubleshooting

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Fleet management software

GPS/telematics devices

Upfitting coordination

OBD-II diagnostics

Job description

Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. With a strong reputation for excellence and continued growth, we are seeking a detail-oriented and organized Fleet Management Coordinator to support our company.

Under the direction of the Risk & Fleet Manager, the Fleet Administrative Assistant is responsible for supporting the day-to-day operations, performance, and technology systems of the company's vehicle and equipment fleet. This position combines fleet operations support, equipment tracking, technology installation coordination, and telematics troubleshooting.

The ideal candidate is technically inclined, analytical, organized, and comfortable working directly with drivers, vendors, fleet management companies, and internal departments. A major focus of this role is ensuring that telematics and other vehicle or equipment mounted technology is properly installed, functioning correctly, and producing accurate and useful fleet data.

Essential Duties and Responsibilities

• Coordinate day-to-day fleet operations support, serving as a point of contact for employees on fleet-related questions, tracking open items, and escalating concerns when needed.
• Maintain accurate vehicle and equipment inventory and assignment records; including asset details, specifications, assigned driver and project, location, usage, status, and availability.
• Promptly update all fleet and telematics systems when personnel assignments change as applicable.
• Coordinate and assist Risk & Fleet Manager with vehicle ordering, delivery, upfitting, initial assignment, transfer, replacement, and disposal.
• Coordinate preventive maintenance and repairs for vehicles.
• Apply a working knowledge of light-duty vehicles, medium- and heavy-duty trucks, trailers, construction equipment, common parts and repairs, manufacturer specifications, capacity, and upfitting requirements when coordinating fleet needs.
• Serve as a internal resource for fleet telematics installation and connected technology used on vehicles and equipment, including coordination, configuration, and ongoing system administration.
• Monitor GPS/telematics devices, vehicle gateways, dash cameras, and other connected hardware to confirm accurate reporting of location, mileage, engine hours and data, assignments, and status.
• Troubleshoot device, wiring and power, OBD-II and diagnostic connection, cellular connectivity, software, mobile application, and configuration issues.
• Track offline, malfunctioning, or incorrectly assigned devices through resolution; coordinate with telematics providers, installers, vendors, and technical support teams, and assist drivers and field personnel as needed.
• Review telematics data regarding driver behavior and safety events.
• Perform other duties as assigned by the Risk & Fleet Manager and/or company leadership.

Qualifications

• This is a full-time, in-office position based in St. Augustine, Florida, and may require occasional travel to job sites, company offices, or vendor locations.
• High school diploma or equivalent required; associate or bachelor's degree in a related field preferred.
• Minimum of two (2) years of experience in fleet operations, fleet management, telematics, technical support, or a related position preferred.
• Experience with fleet management, preventive maintenance and repair coordination, vehicle and equipment tracking, telematics platforms and hardware, GPS and camera systems, equipment installation, upfitting, or other vehicle-mounted technology preferred.
• Working knowledge of light-, medium-, and heavy-duty vehicle types, construction equipment, common parts and repairs, vehicle and equipment specifications, and upfitting preferred.
• Excellent written and verbal communication, interpersonal, and time-management skills.
• Strong attention to detail and accuracy in recordkeeping and data entry.
• Ability to communicate technical issues clearly to drivers, management, vendors, and technical support personnel.
• Ability to manage multiple open issues and follow them through completion.
• Ability to work independently and collaboratively in a fast-paced construction environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Pay and Benefits

• Pay is negotiable based on experience
• Health, dental, vision, life, short and long term disability
• 401(k) with company match and 100% immediate vesting
• PTO and paid holidays

Watson Civil Construction is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. DFWP