Fleet Administration Specialist II

State of North Carolina - Department of Administration

North Carolina

On-site

USD 41,000 - 65,000

Full time

14 days+

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Benefits offered by this job

12 annual paid holidays

Health Insurance and Dental/ Vision

NC State Retirement Plan

Job summary

The North Carolina Department of Administration seeks an Administrative Assistant II in Raleigh for the Motor Fleet Management (MFM) Division. The role oversees vehicle assignment, supervision of a three-person team, and coordination with state agencies for vehicle procurement and disposition.

Responsibilities include processing titles, registrations, and invoices, maintaining fleet profiles, and ensuring accurate surplus listings.

Qualifications

High school diploma or GED plus four years of related admin experience.
Experience with fleet management systems and MS Office.
Excellent organizational and written/verbal communication skills.

Responsibilities

Filing and tracking all vehicle purchase requisitions using NC E-procurement and MFM procedures.
Create vehicle profiles in fleet management systems with meticulous attention to detail.
Coordinate vehicle delivery from dealers, verify VINs, stock numbers, and paperwork.
Process titles, registrations, and invoices in MFM; prepare cards and tags for assignments.
Ensure accuracy of weekly surplus lists and verify odometer disclosures and damage reports.
Assign and replace vehicles to agencies using MFM database, Holman, WEX, GeoTab and Excel.
Supervise the lot team, provide guidance, training, and direction.
Address customer questions with high-level customer service.
Perform other duties as assigned.