Fleet Admin Supp Supervisor

DHRM; Virginia (MN); On-site; USD 44,000 - 60,000; Full time

Job summary

The Virginia State Police seeks a Fleet Admin Support Supervisor in the Communications Division at our North Chesterfield HQ to oversee fleet administration and supervise two admin staff plus one in the installation facility.

Responsibilities include supervising surplus/disposal of fleet vehicles, educating Troopers on warranties and maintenance, and developing desk procedures to ensure continuity of operations in a para-military environment.

Qualifications

• Supervisory principles to train and evaluate subordinates.
• Knowledge of procurement, purchasing, or buying procedures.
• Extensive MS Office experience (Outlook, Excel, Word, PowerPoint).
• Power BI or similar reporting tools experience.
• Excellent interpersonal and communication skills.

Responsibilities

• Oversee fleet administration with the Fleet Manager and supervise two admin staff and one at the Installation Facility.
• Supervise surplus and disposal of fleet vehicles.
• Educate Troopers on vehicle warranty and routine maintenance.
• Develop desk procedures and ensure continuity of operations through cross-training.

Job description

Title: Fleet Admin Supp Supervisor DSP00456

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $44,192 to $59,510 Negotiable and Commensurate with Experience

Pay Band: 4

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

About the Position:

The Virginia State Police (VSP) is seeking to hire a Fleet Admin Support Supervisor in our Communications Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to:

• Working in conjunction with the Fleet Manager to address various administrative functions of the fleet program and supervises two (2) administrative staff employees in the Fleet Services Garage and one (1) administrative staff employee in the Installation Facility.
• Supervising surplus and disposal of fleet vehicles.
• Educating Troopers on the vehicle warranty, routine maintenance, and other issues that may potentially arise.
• Ensuring the cross training of subordinate staff and/or assisting with the development of desk procedures to ensure continuity of operations.

About the Agency:

At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge

• Working knowledge of supervisory principles to train and evaluate the performance of subordinates.
• Knowledge of either procurement, purchasing, or buying procedures.

Skills

• Skill in the use of a personal computer and of MS Office Suite (Outlook, Excel, Word, PowerPoint, Power BI or equivalent applications).
• Skill to create documents and basic reports.
• Excellent interpersonal and communication skills.

Abilities

• Ability to prioritize and schedule workload of direct reports.
• Demonstrated ability to prioritize fluctuating workload and maintain a variety of records.
• Demonstrated ability to conduct research to meet the operational needs of customers.
• Ability to communicate effectively in English both orally and in writing.
• Ability to work within a para‑military organization and coordinate professionally with vendors, and other Commonwealth Agencies.
• Experience with MS Office Suite to include Word, Excel, Outlook, and PowerPoint required.
• Experience with procurement either in the state VA, Ariba or other procurement system or a similar online purchasing and buying applications required.
• Virginia Operator’s Driver’s License is required.
• Experience supervising, training, and evaluating employee performance required.
• Ability to work during Agency or Governor declared emergency event required.
• Graduation from high school or equivalent.

Additional Considerations

• Knowledge of state inspection rules and regulations, and surplus/auction property policies are preferred.
• Ability to utilize an asset management system to track program related assets and equipment preferred.
• Experience with conducting data analysis preferred.
• Experience with administrative fleet, surplus, or auction functions preferred.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 01 Sep 2026 Eastern Daylight Time

Applications close: 30 Sep 2026 Eastern Daylight Time