Admin Procedures Specialist

DHRM; Virginia (MN); On-site; USD 48,000 - 61,000; Full time

Benefits offered by this job

Sign-on bonus

Retention bonus

Job summary

The Department of State Police in Virginia is seeking an Admin Procedures Specialist to support the National Instant Criminal Background Check System (NICS). This role will act as a point of contact to enhance outreach and ensure firearm dealers and the public have accessible and compliant access to NICS requirements.

Responsibilities include providing training, monitoring compliance with Virginia firearm laws, and interpreting criminal arrest and disposition information.

Qualifications

• Working knowledge of state and federal criminal history databases.
• Proficient with Microsoft Office applications (Word, Excel, Exchange/Outlook).
• Strong interpersonal communication skills.
• Ability to read, speak and write in English.

Responsibilities

• Support the NICS program as a point of contact to improve accessibility for firearm dealers and the public.
• Provide training and information to ensure dealer compliance with NICS requirements and Virginia laws.

Skills

Microsoft Office

Word

Excel

Exchange/Outlook

Interpersonal communication

Education

High school diploma or equivalent

Job description

Title: Admin Procedures Specialist DSP03613

State Role Title: Admin and Office Spec III

Hiring Range: $48,498 to $61,292 Negotiable and Commensurate with Experience Plus 10% Shift Differential.

Pay Band: 3

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

OPTIONAL:

Applicants hired into this position who are not currently VA state government employees are eligible for a $5,000 sign-on bonus upon hire with signature of a 12-month agreement.

Applicants hired into this position who are currently working for VA state government are eligible for a $5,000 retention bonus after 10 months of successful service with signature of an agreement for an additional 12 months of service.

Classified Applicants hired into this position who are already working in VSP’s Firearms Transaction Center (Dept 041000), or Dispatcher function are not eligible for either a sign-on bonus upon hire or a retention bonus after 10 months.

About the Position:

• Supporting the commitment of VSP as a Point of Contact (POC) to the National Instant Criminal Background Check System (NICS) by enhancing outreach activities that improve the accessibility of the instant check program for firearm dealers and the gun buying population.
• Providing training and instructional information to assist, monitor, and enforce firearm dealer compliance with NICS requirements and Virginia firearm laws.

About the Agency:

At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge

• Working knowledge of state and federal criminal history databases.

Skills

• Skill in using Microsoft Office applications to include Word, Excel, Exchange/Outlook.
• Skill in basic computer operations.
• Skill in interpersonal communication.

Abilities

• Demonstrated ability to read, speak and write in English.
• Demonstrated ability to read and interpret policies and procedures and provide clarification.
• Demonstrated ability to access, retrieve, and interpret state and federal automated records.
• Demonstrated ability to apply research and analytical methodology in the interpretation of criminal arrest and disposition information.
• Ability to travel, occasionally overnight.
• Valid motor vehicle operator’s license required or ability to obtain prior to hiring.
• Good driving record required.
• Must be willing to work rotating shifts, holidays and weekends.
• Must be eligible to become Virginia Criminal Information Network (VCIN) certified which requires either United States citizenship or lawful permanent resident of the United States and eligible for naturalization.
• Graduation from high school or equivalent.

Additional Considerations

• Knowledge of Virginia Criminal Information Network (VCIN), National Crime Information Center (NCIC) preferred.
• Direct experience associated with VCIN/NCIC preferred.
• Demonstrated experience in retrieval and interpretation of criminal arrest and disposition information preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 08 Sep 2026 Eastern Daylight Time

Applications close: 30 Sep 2026 Eastern Daylight Time