Fleet Admin & Coordination Specialist

Pavion; Portland (OR); On-site; USD 65,904,000 - 80,231,000; Full time

Benefits offered by this job

Benefits package

Job summary

Pavion is seeking a motivated Fleet Assistant to join our shared services team in Portland. The role focuses on coordinating fleet requests, maintaining fleet data across systems, and supporting GPS and vehicle documentation tasks.

You will contribute to accurate records, timely processing, and regular reporting to help Pavion deliver reliable safety and security solutions. The position offers an hourly pay range of $23–$28, with a comprehensive benefits package and opportunities for growth

Qualifications

• 0-2 years of experience in administrative support, customer service, clerical, or related role.
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft Office Suite and ability to learn new systems.
• Experience with ticketing systems or shared mailboxes is a plus.

Responsibilities

• Coordinate fleet requests via shared mailboxes, Zendesk, and ticketing systems.
• Maintain fleet records and data in management systems and provider portals.
• Process fuel card requests and updates, and assist GPS data administration.
• Assist with vehicle registration, licensing, and related documentation tasks.
• Prepare fleet reports and support departmental projects.

Skills

Administrative support

Customer service

Organizational skills

Microsoft Office

Tools

Zendesk

Fleet management systems

Job description

Pavion is seeking a motivated Fleet Assistant to join our shared services team in Portland. The role focuses on coordinating fleet requests, maintaining fleet data across systems, and supporting GPS and vehicle documentation tasks.

You will contribute to accurate records, timely processing, and regular reporting to help Pavion deliver reliable safety and security solutions. The position offers an hourly pay range of $23–$28, with a comprehensive benefits package and opportunities for growth