Office Services Specialist

Virginia-Department-of-Healt; Richmond (VA); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plans

Job summary

The Virginia Department of Health is seeking an Office Services Specialist to support daily office operations and ensure staff have resources for success. You will contribute to a welcoming, professional environment while delivering high-quality service to colleagues and the public.

This restricted, EC-SDC-funded position runs through 2027-06-30, with funding reviewed annually. Wage employees enjoy limited benefits and are paid for actual hours worked.

Qualifications

• Knowledge of office and administrative principles and practices.
• Working knowledge of word processing and spreadsheet software applications.
• Ability to interpret and follow established procedures and guidelines.
• Ability to communicate effectively with internal and external customers, verbally and in writing.
• Considerable skill in the operation of standard office equipment.

Responsibilities

• Support the daily operations of the office and ensure staff have the resources they need.
• Provide exceptional service to colleagues, partners, and the public.
• Contribute to a welcoming and professional environment while supporting the agency's mission.

Skills

Office administration

Communication skills

Procedural compliance

Office equipment operation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Title: Office Services Specialist

State Role Title:Admin and Office Spec II

Hiring Range: $16.23 – $20.85

Pay Band: 2

Agency: Virginia Department of Health

Location:Dept of Health

Agency Website:https://www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Office Services Specialist position is an excellent opportunity for a motivated, customer-focused professional who enjoys being at the center of a dynamic and mission-driven team. In this role, you will make a meaningful impact by supporting the daily operations of the office, ensuring staff have the resources they need to succeed, and providing exceptional service to colleagues, partners, and the public. You will play a vital role in creating a welcoming and professional environment while contributing to the agency's mission of serving the Commonwealth.

This is a restricted position, which is solely funded by the Emerging Contaminants in Small and Disadvantaged Communities (EC-SDC) for September 2026 period ending 2027-06-30. The availability of funding is scheduled for review annually and periodically thereafter. Continued employment is contingent on the continued availability of funds.

• Wage employees serve at the will and pleasure of the appointing authority.


• Continuing employment is based on available funding and business need.


• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.


• Wage employees are paid only for the hours they actually work.


• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).


• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.


• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.


• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.


• Continuing employment is based on available funding and business need.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of office and administrative principles and practices


• Working knowledge of word processing and spreadsheet software applications


• Ability to interpret and follow established procedures and guidelines


• Ability to communicate effectively with internal and external customers, verbally and in writing


• Considerable skill in the operation of standard office equipment

Additional Considerations

• Experience working in a professional office environment


• Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams.


• Experience with database entry and maintaining accurate records

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e‑mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Jerard Jarrett

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.