Fiscal Assistant II: Budget & Operations Specialist

UF ECE Ambassadors; Gainesville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

HWCOE seeks a Fiscal Assistant II/III to support departmental operations across the college under supervision. You will handle procurement, invoicing, travel reimbursements, budget monitoring, and inter-departmental guidance with an emphasis on accuracy and compliance.

The role emphasizes cross-functional collaboration with faculty, staff, and students, offering growth opportunities across three levels and the security of a major public university benefits package.

Qualifications

• Level II requires high school diploma or equivalent and 3 years of general accounts transaction experience.
• Level III requires high school diploma or equivalent and 5 years of general accounts transaction experience.

Responsibilities

• Procurement & Vendor Support: process purchase orders and PCard transactions; assist with vendor enrollments and procurement questions.
• Accounts Payable & Reconciliation: ensure timely invoice processing; handle expense transfers; maintain ledger reconciliation with HWCOE.
• Travel Coordination: support travel requests and reimbursements; maintain audit-ready records; ensure policy compliance.
• Financial Oversight: monitor budgets; track account balances; run daily reports; support fiscal integrity.
• Customer Service: build relationships across departments; answer fiscal questions; guide purchasing and travel procedures.

Skills

Budget principles

MS Office Suite

PeopleSoft

myUFL systems

Communication

Problem-solving

Time management

Procurement procedures

Travel procedures

Education

High school diploma or equivalent

College coursework or vocational training substitution allowed

Tools

PeopleSoft

myUFL

Job description

HWCOE seeks a Fiscal Assistant II/III to support departmental operations across the college under supervision. You will handle procurement, invoicing, travel reimbursements, budget monitoring, and inter-departmental guidance with an emphasis on accuracy and compliance.

The role emphasizes cross-functional collaboration with faculty, staff, and students, offering growth opportunities across three levels and the security of a major public university benefits package.