Human Resource Assistant - Wage

Virginia.gov; United States; On-site; USD 28,000 - 37,000; Part time

Job summary

Virginia Department of Health, Chesterfield Health District, seeks an Admin and Office Specialist III to support day-to-day HR operations and provide frontline assistance to employees at CHD Chesterfield HQ.

The role handles routine policy inquiries, processes personnel documents, maintains confidential files, and assists with audits and reporting. Experience in HR admin and strong organizational skills are preferred.

Qualifications

• General knowledge of human resource programs, regulations, and guidelines.
• Ability to interpret policies and procedures and apply them.
• Ability to prepare, process, track and file personnel records.
• Knowledge of administrative and clerical processes and procedures.
• Strong computer, oral and written communication, and organizational skills.
• Ability to manage competing priorities and meet deadlines.
• Ability to maintain confidentiality.

Responsibilities

• Support day-to-day HR operations and frontline inquiries from employees.
• Assist with clerical and administrative tasks to ensure HR services run smoothly.
• Maintain accurate and confidential HR records; perform routine audits and prepare reports.
• Process personnel documentation and transactions.
• Coordinate district-wide meetings and employee engagement events.

Skills

HR programs knowledge

Policy interpretation

Record processing

Administrative processes

Communication skills

Organizational skills

Confidentiality

Education

Training in HR or related field

Tools

MS Office

HR software

Job description

State Role Title: Admin and Office Spec III

Hiring Range: $20.60 - $27.04 / hourly

Pay Band: 3

Agency: Virginia Department of Health

Location: CHESTERFIELD HQ

Agency Website: https://www.vdh.virginia.gov/chesterfield/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Chesterfield Health District provides public health services to the residents of Chesterfield County, Powhatan County, and the City of Colonial Heights. This position is based out of the Chesterfield Health Department.

This is a readvertisement. Previous applicants need not reapply.

The Chesterfield Health District is seeking a detail-oriented and customer-focused Human Resources Assistant to join our team. Reporting to the District's Senior HR Analyst, this position will play a key role in supporting day-to-day HR operations and providing frontline support to employees. The HR Assistant will respond to routine inquiries related to policies, benefits, and hiring processes, and assist with clerical and administrative tasks to ensure the smooth functioning of HR services.
This role will also support a variety of special projects and may help coordinate district-wide meetings and employee engagement events. Responsibilities also include maintaining accurate and confidential HR records, performing routine audits, preparing reports, and processing personnel documentation and transactions. The ideal candidate will demonstrate strong organizational skills and the ability to interpret policies and procedures while providing responsive customer service and maintaining professionalism in all interactions. An interest in staying current on HR best practices and trends is a plus.
Wage employees are subject to the following conditions of employment:

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

• General knowledge of human resource programs, regulations, and guidelines
• Ability and experience applying applicable policies and procedures
• Ability to prepare, process, track and file personnel records
• Knowledge and experience with administrative and clerical processes and procedures
• Strong computer, oral and written communication, and organizational skills
• Ability to manage competing priorities and meet deadlines
• Ability to maintain confidentiality

Additional Considerations

• Training in Human Resources or related field
• Experience working in a busy Human Resources office for a large complex agency
• Strong attention to detail
• Good communication and interpersonal skills
• Ability to prioritize and multitask

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation, gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.