Fiscal Administrator I - ACE Academy Seminole Trail

Albemarle Co; Charlottesville (VA); On-site; USD 29,000 - 37,000; Full time

Job summary

Albemarle County Public Schools seeks a Fiscal Administrator I for ACE Academy Seminole Trail in Charlottesville, Virginia. This full-time, 12-month position manages financial records, processes transactions, and provides essential office support within the school division.

The role requires strong bookkeeping knowledge, bank reconciliations, and preparation of financial reports, with responsibilities spanning budgeting, payroll-related documents, and purchasing.

Qualifications

• Graduation from high school with accounting courses preferred.
• Experience with bookkeeping and financial records is beneficial.
• Familiarity with school district financial procedures recommended.

Responsibilities

• Handle financial records and transactions and provide general office support.
• Perform bank deposits, reconciliations and bookkeeping tasks.
• Prepare bills, receipts and monthly financial statements.
• Maintain ledgers, vendor lists, and inventory of supplies.

Skills

Bookkeeping

Bank reconciliations

Financial reporting

Budget prep

Payroll support

Office administration

Education

High school diploma

Accounting courses

Tools

Accounting software

Job description

Fiscal Administrator I - ACE Academy Seminole Trail

Albemarle County Public Schools Ace Academy Seminole Trail - Charlottesville, Virginia Open in Google Maps

Job Details

Job ID: 5964684
Application Deadline: Posted until filled
Posted: Oct 19, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

• Fiscal Administrator I
• ACE Academy SeminoleTrail
• Full-Time,12 months/Year
• Are you looking to work in a school division where students are engaged in authentic, challenging, and relevant learning experiences, becoming lifelong contributors and leaders in our dynamic and diverse society? Then look no further!

In Albemarle County Public Schools, we work together as a team to end the predictive value of race, class, gender, and special capacities for our children’s success through high-quality teaching and learning for all. We seek to build relationships with families and communities to ensure that every student succeeds. We will know every student!

ACPS employees enjoy competitivepayandbenefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellnessprogram, discounts on gym memberships, and more!Be sure to check out our website to learn more about our Division and our Schools .

General Definition of Work

Performs responsible, complex, technical and administrative work maintaining financial records and processing financial transactions as well as providing general office support; does related work as required. Work is performed under general supervision.

Essential Functions

• Receives, counts and accounts for various program and school funds;
• Prepares and makes bank deposits;
• Reconciles bank statements;
• Maintains bookkeeping system;
• Maintains general ledger accounts, checks balances, prepares financial reports;
• Collects all textbook rental fees;
• Prepares bills for payments, verifies coding, and reconciles billing;
• Writes checks, prepares receipts and prepares monthly statements and reports;
• Maintains records and filing system;
• Maintains financial vendors list;
• Maintains office food and drink machines;
• Collects and makes receipts for money;
• Maintains list of student debts;
• Assists in preparing annual budget;
• Handles purchase orders/requisitions, receiving reports; order and distribute office supplies;
• Prepares, processes, prints, files, and distributes a variety of documents; Some material may be of a confidential nature;
• Meets/greets/screens customers/visitors. Answers questions and provides information;
• May have responsibility for tracking attendance processing leave, worker's compensation, and payroll-related documents;
• Maintains virtual and physical inventory of materials, supplies and/or equipment;
• Answers unit/department phones, takes messages and provides responses;
• May serve on special and/or regular teams and committees;
• Schedules and coordinates transportation and related items for field trips;
• Reports equipment problems and coordinates appropriate maintenance;
• Orders and distributes student agendas;
• May distribute mail, documents, and packages throughout school and make other school-related trips outside the building as necessary;
• Maintains and schedules building rentals and school's building use calendar.

Knowledge, Skills and Abilities

Functional knowledge of bookkeeping terminology and methods; functional knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to understand and follow complex oral and written instructions; ability to operate a variety of office machines; knowledge of related software programs; ability to deal effectively with co-workers and the public; ability to type at a reasonable rate of speed - 45 words per minute.

Education and Experience

Any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses and three to five years experience in general account keeping. Possession of a valid driver's permit.

Physical Conditions and Nature of Work Contacts

Work is typically performed in an office at a desk. Handling supplies, equipment and funds weighing up to 40 pounds is required. Occasional sustained operation of office machinery is necessary. Daily deposits of funds is required. Internal contact with staff, faculty, administration and students is maintained daily. Regular telephone contact with Central Office, Fiscal Services, Accounting Division and Payroll/Personnel is necessary. Contacts require considerable tact and discretion.

Evaluation

Performance will be evaluated on the ability and effectiveness in carrying out the responsibilities as outlined.

PG 11 Non-exempt25-26

Position Type: Full-Time
Salary: $21.35 to $27 Hourly
Job Categories:

Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required