High School Administrative Support Specialist - Ace Academy Lambs Lane

Ace Academy Lambs Lane; Charlottesville (VA); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement plan

Flexible spending accounts

Paid time off

Wellness program

Gym discounts

Job summary

Ace Academy Lambs Lane in Charlottesville, Virginia is seeking a High School Administrative Support Specialist to join the Albemarle County Public Schools system. The role manages front office functions, HR tasks, calendars, and supports school leadership in day-to-day operations.

The position is full-time (12 months/year) with authority over complex administrative duties, data entry, and coordination of staff activities, offering competitive benefits through ACPS.

Qualifications

• Minimum five years of increasingly responsible office administration experience.
• College certificate or associate degree or diploma or equivalent.
• Experience supporting HR tasks and front-office operations is preferred.

Responsibilities

• Manage complex administrative tasks and front-office operations.
• Handle calendars, meetings, and scheduling for school administrators.
• Provide HR support and coordinate building use and staff communications.
• Prepare agendas, minutes, and internal/external documents.
• Support office budgeting, staffing reports, and data entry across software systems.

Skills

Office administration

HR tasks

Calendar management

Data entry

Education

College certificate / Associate degree

Tools

Microsoft Office

Google Workspace

Job description

High School Administrative Support Specialist - Ace Academy Lambs Lane

Albemarle County Public Schools Ace Academy Lambs Lane - Charlottesville, Virginia Open in Google Maps

This job is also posted in Albemarle County Public Schools

Job Details

Job ID: 5947782
Application Deadline: Posted until filled
Posted: Oct 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

High School Administrative Support Specialist

Ace Academy Lambs Lane

Full-time, 12 months/year

Are you looking to work in a school division where students are engaged in authentic, challenging, and relevant learning experiences, becoming lifelong contributors and leaders in our dynamic and diverse society? Then look no further!

In Albemarle County Public Schools, we work together as a team to end the predictive value of race, class, gender, and special capacities for our children’s success through high-quality teaching and learning for all. We seek to build relationships with families and communities to ensure that every student succeeds. We will know every student!

ACPS employees enjoy competitivepayandbenefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellnessprogram, discounts on gym memberships, and more!Be sure to check out our website to learn more about our Division and our Schools .

General Definition of Work

The High School Administrative Support Specialist supports the high school administration team through the administratively complex processes and tasks associated with the diverse and high-volume needs of the high school. This role serves as the manager of the wide-ranging administrative functions of the high school front office. Individuals in this position work closely with school leadership to manage the day-to-day operations of the school, perform HR tasks, coordinate building use, and be a point of contact for teachers in staff in various areas. Work is performed with little direct supervision, with considerable latitude for independent judgment.

Essential Functions

• Responsible for the completion of complex administrative and technical assignments;
• Regularly responsible for complex time and attendance-related tasks at the high school level;
• Serves as the primary support for high school administrators when resolving office-related matters;
• As needed, engages in employee relations in support of the high school administrator;
• Communicates with department employees on time and attendance-related issues. Provides guidance and training to all staff; troubleshoots problems that arise;
• Independently leads complex projects, which may include the preparation of budgetary information and staffing reports. Prepares a variety of documents for internal and external distribution. Formats, edits, updates, and distributes as required. May prepare agendas and other documentation for meetings, including meeting minutes;
• Meets/greets/screens customers/visitors. Provides assistance as appropriate. May resolve difficult customer-related issues;
• Functions as the primary point of contact for partner departments throughout the school division, as needed;
• May monitor department accounts and complete bookkeeping tasks;
• Maintains in-depth awareness of front-office matters, and provides input/feedback to the high school administrators, as necessary;
• Prepares correspondence for the department and responds to general inquiries. Composes letters and memoranda independently;
• Maintains calendars for high school administrators and schedules appointments with internal and external groups;
• Coordinates with peer administrative staff on coverage and other critical matters to the operation;
• Responds to difficult customer-related issues and resolves or elevates them when necessary;
• Coordinates onboarding and recruitment activities for newly hired employees;
• Collects, verifies, and enters complex unit/department-related information into various software programs. t Works with database support staff to ensure that systems are up-to-date and data is accurate. Point of contact for staff that may need assistance with programs. Establishes and maintains files, frequently of a confidential and/or sensitive nature;
• In the absence of a colleague, may be required to manage school registration, substitute teacher coordination, student attendance, or other significant programs associated with school operations;
• May maintain inventory of materials, supplies, and/or equipment. May serve as a first contact for office equipment maintenance;
• Coordinates high school front office management and maintains oversight of the tasks, therein. May serve on special and/or regular teams and committees;
• Frequently provides day-to-day directi on for or has responsibility for supervision of administrative staff within the department/unit;
• Performs other duties as required;

Knowledge, Skills and Abilities

Comprehensive knowledge of standard office practices and terminology, procedures, and equipment, and of business arithmetic. Considerable knowledge of departmental functions, school administration, organization, and policies. Ability to perform complex mathematical and statistical calculations. Ability to maintain complex administrative records and prepare reports from data and information provided. Ability to establish and maintain effective working relationships with employees, school officials, and the general public. The position requires significant, comprehensive knowledge of unit/department, County policies, guidelines, and codes. The position requires a broad knowledge of numerous department-specific programs and activities. Intermediate to advanced proficiency in office-related, and department/school division-specific software including the Microsoft Office and Google Workspace applications. Frequently provides technical assistance. Ability to effectively use office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Education and Experience

Any combination of education and experience equivalent to the attainment of a college certificate, associate degree, or diploma or its equivalent, and a minimum of five years of increasingly responsible experience in the office administration field.

Physical Conditions and Nature of Work Contacts

Regular contacts are made with individuals from other internal units, outside organizations, and the general public for purposes of exchanging information that requires some judgment or interpretation. Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority. Administrative work is typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities.

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PG 12 2026-27 scale

Position Type: Full-Time

Salary: $22.30 to $26.75 Hourly

Job Categories:

• Support Staff > Administrative Assistant
• Support Staff > Clerical

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required