FISCAL/ADMINISTRATIVE ASSISTANT

New England AFP; Hartford (CT); Hybrid; USD 42,000 - 54,000; Full time

Job summary

A government health department in Hartford is seeking a full-time Fiscal/Administrative Assistant to manage loan agreements, handle payment disbursements, and compile necessary financial reports. This role requires a minimum of four years experience in complex clerical work, preferably in a fiscal or administrative capacity. Candidates should be proficient in Microsoft Excel and familiar with various financial systems. A hybrid work environment is available, providing flexibility in work arrangements.

Qualifications

• Four years of experience in clerical work related to fiscal/administrative functions.
• Complex clerical work experience must include tasks like bookkeeping or payroll preparation.
• Training may substitute for general experience based on specific semester hours.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

Responsibilities

• Coordinate loan agreements and payment disbursements.
• Perform cash management and compile financial data for reports.
• Ensure compliance for the Drinking Water State Revolving Fund program.

Skills

Experience with accounts payable or purchasing operations

Experience presenting financial reports to leadership

Experience with financial audit principles

Proficient in Microsoft Office Excel

Understanding state and federal regulations

Education

High school diploma or G.E.D. certification

College training in fiscal/administrative work

Tools

PeopleSoft Core-CT or similar financial reporting system

Microsoft Excel

Job description

CT Department of Public Health

Hartford, CT

The Fiscal/Administrative Assistant will be responsible for coordinating loan agreements, payment disbursements, cash management, and compiling and producing financial and program data for required reports and audits in addition to performing other related duties as assigned to ensure the effective fiscal administration and compliance of the Drinking Water State Revolving Fund (DWSRF) program.

POSITION HIGHLIGHTS

• Schedule:
  • Typical work schedule of Monday – Friday
  • Full-time (40 hours per week)
  • First shift (8:00 AM – 4:30 PM)
• Location: 410 Capitol Avenue in Hartford, CT
• Hybrid work environment (There may be some opportunity for a partial telework schedule and flexible/alternate work schedules may be available.)

REQUIREMENTS

MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience with accounts payable or purchasing operations
• Experience presenting financial reports to organization leadership
• Experience with PeopleSoft Core-CT or similar financial reporting system
• Experience with Microsoft Office Excel
• Experience with financial audit principles and practices
• Experience with accounting and budgeting principles and practices
• Experience interpreting state and federal regulations

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.