Firm Administrator

ArcherStanley Group, LLC; North Bethesda (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

ArcherStanley Group, LLC is seeking a hands-on Firm Administrator in the Maryland area to keep the day-to-day operations running smoothly. You’ll lead the administrative team, manage vendors and facilities, support logistics, and drive process improvements that let professionals focus on serving clients and growing the business.

This is a visible role with real ownership and direct access to firm leadership.

Qualifications

• 5+ years of operations or administrative management experience, ideally in a professional services environment.
• Experience managing people, vendors, facilities, and multiple priorities.
• Strong judgment, organization, communication, and follow-through.
• Professional, approachable, resourceful, and willing to jump in wherever needed.

Responsibilities

• Lead and coordinate the administrative team and office operations.
• Manage vendors, facilities, security, building access, supplies, maintenance, and office logistics.
• Keep critical processes moving, including onboarding, time and billing, client setup, licensing, records, and recurring deadlines.
• Support software implementations, process improvements, and firm-wide operational projects.
• Manage recurring items like insurance renewals, operational filings, and internal communications.
• Look for ways to make the firm more efficient, organized, and easier to work in.

Skills

People management

Vendor management

Facilities management

Prioritization

Communication

Organization

Problem solving

Job description

If you're the person who notices what needs to be done before anyone asks—and enjoys making everything run better - this could be a great fit.

Our client is looking for a hands-on Firm Administrator to keep the day-to-day business of this professional services firm running smoothly. You'll oversee office operations, lead the administrative team, manage vendors and facilities, support logistics, and improve the systems and routines that keep everyone productive.

This is a visible role with real ownership and direct access to firm leadership. This isn't a behind-the-scenes administrative position. You'll be the person who keeps the firm organized, solves problems, improves how things work, and helps create an environment where professionals can focus on serving clients and growing the business.

What You'll Do

• Lead and coordinate the administrative team and office operations.
• Manage vendors, facilities, security, building access, supplies, maintenance, and office logistics.
• Keep critical processes moving, including onboarding, time and billing, client setup, licensing, records, and recurring deadlines.
• Support software implementations, process improvements, and firm-wide operational projects.
• Manage recurring items like insurance renewals, operational filings, and internal communications.
• Look for ways to make the firm more efficient, organized, and easier to work in.

What We're Looking For

• 5+ years of operations or administrative management experience, ideally in a professional services environment.
• Experience managing people, vendors, facilities, and multiple competing priorities.
• Strong judgment, organization, communication, and follow-through.
• Professional, approachable, resourceful, and willing to jump in wherever needed.