Firm Administrator

Liberty Personnel Services, Inc.; Philadelphia (Philadelphia County); On-site; USD 90,000 - 110,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking an experienced Firm Administrator in Philadelphia to oversee daily operations, support firm leadership and staff, and help manage budgets and vendor relationships.

Responsibilities include supervising administrative staff, HR administration, IT coordination, and assisting with events and business development. 5+ years in office management is preferred, with strong organizational and communication skills.

Qualifications

• 5+ years of office or professional-services management experience preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office.
• Working knowledge of HR, budgeting, and IT.

Responsibilities

• Manage daily office operations, facilities, vendors, supplies, and building relationships.
• Supervise administrative staff, including scheduling, training, onboarding, and performance.
• Handle HR administration, employee benefits, attendance, and company policies.
• Manage budgets, invoices, expenses, and vendor relationships.
• Coordinate with IT providers on technology, cybersecurity, equipment, and access.
• Support leadership with meetings, reporting, planning, and confidential matters.
• Assist with events, marketing, and business development activities.

Skills

Office management

Staff supervision

HR administration

Budgeting

IT coordination

Tools

Microsoft Office

Job description

Firm Administrator

90,000 - 110,000

A Philadelphia professional services firm is seeking an experienced Office Administrator to oversee daily operations and support firm leadership and staff.

Responsibilities:

• Manage daily office operations, facilities, vendors, supplies, and building relationships.


• Supervise administrative staff, including scheduling, training, onboarding, and performance.


• Handle HR administration, employee benefits, attendance, and company policies.


• Manage budgets, invoices, expenses, and vendor relationships.


• Coordinate with IT providers on technology, cybersecurity, equipment, and access.


• Support leadership with meetings, reporting, planning, and confidential matters.


• Assist with events, marketing, and business development activities.

Qualifications:

• 5+ years of office or professional-services management experience preferred.


• Strong organizational, communication, and problem-solving skills.


• Proficiency with Microsoft Office.


• Working knowledge of HR, budgeting, and IT.