Firm Administrator

Sebaly Shillito & Dyer, LPA; Dayton (OH); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Sebaly Shillito & Dyer, LPA in Dayton, OH seeks a Firm Administrator / Operations Manager to lead daily firm operations and support the Managing Partner and leadership team.

This on-site, full-time role requires a practical, organized leader who can manage HR, facilities, vendors, budgeting, and reporting while ensuring smooth business operations.

You will partner across partners, attorneys, staff, and vendors to keep the professional services firm running efficiently and scale during growth.

Qualifications

• Experience in law firm administration, office management, operations, HR, or professional services management.
• Strong judgment, discretion, confidentiality, and common sense.
• Excellent written and verbal communication skills.
• Ability to work well with attorneys, staff, vendors, and leadership.
• A practical “figure it out” mindset with strong follow-through.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Ability to work on-site during regular business hours, with occasional flexibility for off hours needs.

Responsibilities

• Serve as an operational partner to the Managing Partner and firm leadership team.
• Manage day-to-day firm operations, office needs, vendors, facilities, and internal processes.
• Support HR functions including recruiting, onboarding, employee relations, performance reviews, and staff development.
• Coordinate benefits administration, insurance renewals, COBRA processes, and employee benefit questions.
• Partner with accounting, IT, and leadership to support reporting, budgeting, vendor management, and operational efficiency.
• Manage office services, supplies, records, reception, mail, facilities issues, and closed file processes.
• Attend management and partnership meetings and help follow through on priorities and action items.
• Serve as a trusted communication bridge across attorneys, staff, vendors, and leadership.
• Manage projects independently from start to finish.

Skills

Office administration

Firm administration

Operations management

HR

Professional services management

Microsoft Outlook

Excel

Word

PowerPoint

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Firm Administrator / Operations Manager

Dayton, OH | Full-Time | On-Site
Compensation: $80,000–$105,000 based on experience

A leading Dayton law firm, a client of Brixey & Meyer, is seeking a highly capable Firm Administrator / Operations Manager to help lead the day-to-day operations of the firm.

This is a key non-attorney leadership role supporting the Managing Partner, management team, attorneys, and professional staff. The right person will be highly organized, practical, energetic, and comfortable operating in a busy professional environment with high expectations and a lot of moving parts.

This role is ideal for someone who enjoys being at the center of the action: solving problems, supporting people, managing vendors, coordinating projects, and keeping the business side of a professional services firm running smoothly.

What You’ll Do

• Serve as an operational partner to the Managing Partner and firm leadership team.
• Manage day-to-day firm operations, office needs, vendors, facilities, and internal processes.
• Support HR functions including recruiting, onboarding, employee relations, performance reviews, and staff development.
• Coordinate benefits administration, insurance renewals, COBRA processes, and employee benefit questions.
• Partner with accounting, IT, and leadership to support reporting, budgeting, vendor management, and operational efficiency.
• Manage office services, supplies, records, reception, mail, facilities issues, and closed file processes.
• Attend management and partnership meetings and help follow through on priorities and action items.
• Serve as a trusted communication bridge across attorneys, staff, vendors, and leadership.
• Manage projects independently from start to finish.

What Makes Someone Successful

The right person will be:

A Trusted Partner Across the Firm — able to build credibility with attorneys, staff, vendors, and leadership through strong communication, discretion, and follow-through.

A Resourceful Problem-Solver — comfortable navigating complex or time-sensitive situations, identifying practical solutions, and keeping work moving.

A High-Ownership Operator — someone who follows through, closes loops, manages details, and drives projects from start to finish.

A Hands-On Leader — willing to support both strategic priorities and day-to-day operational needs with professionalism and humility.

A Steady Presence — able to bring good judgment, confidentiality, and calm communication to a busy, relationship-driven environment.

Ideal Background

The ideal candidate will bring experience in law firm administration, office management, operations, HR, or professional services management.

Prior law firm or legal operations experience is strongly preferred, but candidates from adjacent professional services environments may also be considered if they bring strong judgment, urgency, people skills, operational discipline, and leadership presence.

Qualifications

• Experience in office administration, firm administration, operations management, HR, or professional services management.
• Strong judgment, discretion, confidentiality, and common sense.
• Excellent written and verbal communication skills.
• Ability to work well with attorneys, staff, vendors, and leadership.
• A practical “figure it out” mindset with strong follow-through.
• Ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Comfort being both strategic and hands-on.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Ability to work on-site during regular business hours, with occasional flexibility for off‑hours needs.

Preferred Experience

• Prior law firm, legal operations, or professional services administration experience.
• Experience supporting partners, shareholders, attorneys, executives, or senior leaders.
• Experience with benefits administration, employee relations, vendor management, office moves, facilities, or major internal projects.
• Familiarity with legal support roles, including legal assistants and paralegals.
• Experience with NetDocuments, SurePoint, or similar legal systems is a plus.

Work Environment

This is a fully on-site role in a busy, collaborative law firm. The Firm Administrator / Operations Manager is expected to be visible, engaged, and present in the daily rhythm of the office.

For the right person, this is an opportunity to become a trusted operational leader in an established Dayton law firm during an important period of growth and transition.

Compensation & Benefits

Pay: $80,000–$105,000 per year, based on experience

Benefits include:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Work Location: In person