Administrative Coordinator (Dayton, OH Law Firm)

Beyond Culture HR Consulting; Dayton (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation based on experience

Collaborative, team-oriented environment

Stable, long-term career opportunity

Job summary

Beyond Culture HR Consulting is looking for a highly organized Administrative Coordinator to join our team in Dayton, Ohio. The ideal candidate is detail-oriented and thrives in a fast-paced environment, managing calendars, client communications, and administrative workflows. This role involves significant client interaction and requires strong multitasking abilities. Experience in professional services is preferred, as is a familiarity with CRM and document management tools. We offer a stable career opportunity with competitive compensation and a collaborative work environment.

Qualifications

• Experience in a high-volume scheduling environment preferred.
• Proven ability to manage repetitive workflow with accuracy.
• Strong adaptability to learn new technology and systems.

Responsibilities

• Serve as the primary point of contact for client calls.
• Coordinate and manage complex calendars and meetings.
• Process and maintain client files with accuracy.

Skills

Strong organizational skills

Excellent communication skills

Ability to multitask

Client-service mindset

Proficiency in MS Outlook

Tools

CRM systems

Document management tools

Job description

We are seeking a highly organized, detail‑oriented Administrative Coordinator to join a growing, values‑based professional services organization in the Dayton area.

Our organization helps individuals and families navigate important life decisions with clarity, compassion, and professionalism. The work we do has a meaningful impact on people’s lives, and we are looking for someone who genuinely cares about serving others while helping a fast-moving organization operate at a high level.

This is a high‑capacity operational coordination role within an evolving, growth‑oriented firm. It is ideal for someone who thrives in a fast‑paced environment, enjoys managing moving pieces, embraces technology, and takes pride in creating structure, organization, and follow‑through.

The right person for this role is proactive, adaptable, detail‑oriented, and comfortable balancing client interaction, scheduling, systems, and administrative workflow throughout the day. This is not a passive administrative role. We are looking for someone who is engaged, responsive, highly organized, and capable of handling a high volume of activity with professionalism and consistency.

Our organization is actively evolving through the use of technology, operational improvements, and AI‑assisted tools. We are seeking someone who is excited to learn, grow, and adapt alongside a forward‑thinking leadership team.

Key Responsibilities

• Serve as one of the primary points of contact for incoming client calls and appointment scheduling
• Coordinate and manage complex calendars, meetings, workshops, seminars, and firm events
• Process, organize, and maintain client files and documentation with a high level of accuracy and attention to detail
• Navigate multiple systems and software platforms throughout the day, including scheduling, communication, CRM, and document management tools
• Support leadership team with administrative coordination, follow‑through, and operational support
• Maintain and update the firm’s master calendar, deadlines, scheduling priorities, and event coordination
• Assist with operational projects, client communications, correspondence, forms, mailings, and workflow management
• Help ensure processes are followed consistently and tasks are completed accurately and on time

What We’re Looking For

• Strong organizational skills and ability to manage repetitive workflow with consistency and accuracy
• Someone who enjoys routine and repetitive work
• Ability to multitask and transition quickly between phone calls, scheduling, systems, and administrative requests
• Strong memory recall, follow‑through, and task management skills
• Comfortable learning and using new technology, systems, and AI‑assisted tools
• Excellent communication skills and a client‑service mindset
• Ability to work effectively in a fast‑paced, team‑oriented environment
• Positive attitude, adaptability, and willingness to jump in where needed
• Strong sense of ownership, accountability, and professionalism
• Ability to retain and apply training, processes, and feedback over time

Preferred Experience

• Experience in legal, financial services, healthcare, or another detail‑oriented professional services environment preferred
• Experience working in a high‑volume phone and scheduling environment strongly preferred
• Experience using MS Outlook, CRM, scheduling, document management, or workflow systems preferred

What We Offer

• Stable, long‑term career opportunity with a growing organization
• Collaborative, team‑oriented environment
• Opportunity to work alongside experienced professionals in legal, financial, and client service operations
• Exposure to evolving technology and operational systems
• Meaningful work that positively impacts clients and families
• Competitive compensation based on experience and capability