Part-Time Fire Dept Admin Pro: Records & Scheduling

City of Graham, NC; Graham (NC); On-site; USD 21,000 - 30,000; Part time

Job summary

The City of Graham is seeking a dependable, organized, and detail-oriented Part-Time Administrative Assistant to support the Fire Department.

This position provides administrative and clerical support to the Fire Chief and Fire Department personnel and assists with records management, customer service, document preparation, and general office operations to support the effective and efficient daily functions of the department.

Qualifications

• High school diploma or GED with related office coursework or experience.
• Proficiency in Microsoft Office and basic purchasing, payroll, and records tasks.
• Ability to handle confidential information with discretion and maintain accuracy.

Responsibilities

• Provide administrative and clerical support to the Fire Chief and department staff.
• Maintain electronic and paper filing, records retention, and prepare reports and documents.
• Assist with purchasing, invoices, budget tracking, timekeeping, and HR coordination.
• Coordinate meetings, calendars, travel, and department activities; respond to inquiries.

Skills

Office administration

Records management

Customer service

Attention to detail

Discretion and confidentiality

Time management

Communication skills

Education

High school diploma or GED; equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

The City of Graham is seeking a dependable, organized, and detail-oriented Part-Time Administrative Assistant to support the Fire Department.

This position provides administrative and clerical support to the Fire Chief and Fire Department personnel and assists with records management, customer service, document preparation, and general office operations to support the effective and efficient daily functions of the department.