Lead Administrative Specialist - Fire Department

City of Mukilteo; Mukilteo (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

City of Mukilteo seeks a Department Assistant-Senior to provide complex administrative support to the Fire Chief and staff. The role includes supervising clerical staff, managing records, grant research, and maintaining the department's online presence.

Responsibilities also cover scheduling, forms and reports, assisting with projects, and ensuring efficient office operations while maintaining great customer service with internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; three years of customer service/administrative support preferred.
• Associates degree in business management or related field is preferred.
• Strong communication, organizational and record-keeping skills required.

Responsibilities

• Provide clerical, project and event support for Administrative staff, including mass mailings, spreadsheets, databases and file management.
• Maintain department webpage, intranet and social media for official communications.
• Supervise, train, evaluate and assign work to clerical staff and manage office operations (supplies, mail, filing).
• Prepare meeting minutes and distribute agendas; support with grants and research as needed.
• Serve as Records Officer, manage records retention and respond to record requests.

Skills

Customer service

Communication skills

Multitasking

Leadership

Education

High school diploma or equivalent

Associates degree in business management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Records management software

Job description

City of Mukilteo seeks a Department Assistant-Senior to provide complex administrative support to the Fire Chief and staff. The role includes supervising clerical staff, managing records, grant research, and maintaining the department's online presence.

Responsibilities also cover scheduling, forms and reports, assisting with projects, and ensuring efficient office operations while maintaining great customer service with internal and external stakeholders.