Fire Department Admin & Payroll Coordinator

Run my Accounts AG; Bridgewater (MA); On-site; USD 44,000 - 59,000; Part time

Job summary

Bridgewater Administrative Association – Fire Department is seeking an Office Administrator for part-time 25 hours/week at the Bridgewater Fire Station. You will provide essential administrative support, handle payroll, process permits, manage records, and assist with grants and interdepartmental projects.

The role requires strong organizational and communication skills, proficiency with office software and databases, and the ability to multi-task in a fast-paced municipal environment.

Qualifications

• Superior interpersonal skills and professionalism in customer service.
• Self-starter with strong organizational abilities and reliability.
• Excellent time management and ability to multi-task in a municipal office.
• Attention to detail and problem-solving with accurate record-keeping.
• Accountability and integrity in following policies and procedures.

Responsibilities

• Performs administrative and office support activities for the Fire Chief and Deputy Fire Chief.
• Accurately complete department’s weekly payroll and accrual reports.
• Greets and directs visitors to the Fire Station; answer phones and take messages.
• Manages routine inquiries and refers complex issues to the Fire Chief or Officer in Charge.
• Coordinates and arranges meetings for the Fire Chief and Deputy Fire Chief; reserves meeting space.
• Attends project meetings to discuss and present data; maintains inventory and ensures supplies.
• Reconcile and submit Hazmat and Detail reimbursements; process invoices with Finance.
• Schedule inspections and process payments for permits; assist Ambulance billing daily.

Skills

Superior interpersonal skills

Self-starter

Excellent time management

Attention to detail

Professionalism

Accountability

Ethics and Integrity

Teamwork

Positivity

Education

Associate degree preferred

Tools

Database maintenance

Payroll processing

Office software

Job description

Bridgewater Administrative Association – Fire Department is seeking an Office Administrator for part-time 25 hours/week at the Bridgewater Fire Station. You will provide essential administrative support, handle payroll, process permits, manage records, and assist with grants and interdepartmental projects.

The role requires strong organizational and communication skills, proficiency with office software and databases, and the ability to multi-task in a fast-paced municipal environment.