OFFICE COORDINATOR (19 HOURS PER WEEK)

Run my Accounts AG; Bridgewater (MA); On-site; USD 35,000 - 47,000; Part time

Job summary

The Town of Bridgewater is seeking an Office Coordinator for the Parks & Recreation Department on a part‑time basis (19 hours per week). The role requires strong administrative and budgeting skills, with experience in project coordination and grant administration.

You will support scheduling, events, procurement, and contract processes while maintaining records and preparing reports. Ideal candidates have an Associates degree and proven proficiency in MS Office.

Qualifications

• Associates degree or equivalent; office administration knowledge a plus.
• Experience with budgeting, expense tracking, and procurement.
• Knowledge of grant administration and reporting.
• Ability to prepare reports, agendas, and presentations.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative, operational, and project support to Parks and Recreation.
• Coordinate schedules, events, and facility use; manage contractors.
• Serve as first point of contact for residents, vendors, and departments.
• Assist with budgets, purchasing, and budget reporting.
• Support RFPs, contracts, and procurement in line with policies.
• Prepare and maintain records, reports, and presentations.
• Collaborate with Town staff, consultants, and agencies.
• Perform general admin duties and data entry.
• Assist with project tracking and documentation.
• Additional duties as assigned.

Skills

Office administration

Budgeting

Project coordination

Grant administration

Procurement

Public sector service

Time management

Written communication

MS Office

Analytical skills

Education

Associates degree

Tools

Microsoft Office Suite

Job description

NOTICE OF JOB POSTING

POSITION TITLE: OFFICE COORDINATOR

PARKS & RECREATION

NON-UNION – GRADE 8

PART-TIME (19 HOURS PER WEEK)

PAY RANGE: $25.1770 TO $33.8401 PER HOUR

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative, operational, and project support to the Parks and Recreation Department.
• Assist the Department Head with coordinating departmental schedules, meetings, field and facility use, recreational programs, special events, and contractor activities.
• Serve as the first point of contact for residents, vendors, community organizations, and other Town departments, providing responsive customer services and support.
• Assist with the preparation, administration, and monitoring of departmental operating and capital budgets, including expense tracking, purchasing, and budget reporting.
• Assist with departmental projects and process improvement initiatives, including tracking timelines, deliverables, and project outcomes.
• Assist with the preparation and administration of Requests for Proposals (RFPs), contracts, and procurement activities in accordance with Town policies.
• Assist with correspondence, reports, presentations, agendas, meeting minutes, and other departmental documents.
• Maintain accurate and organized records, files, contracts, grant documentation, and project records.
• Work collaboratively with Town Departments, consultants, contractors, community organizations, and regulatory agencies.
• Perform general administrative duties, including records management, data entry, filing, and document preparation.
• Perform other duties as assigned.

QUALIFICATIONS:

Necessary Knowledge and Skills:

• Knowledge of modern office administration practices, procedures, and record keeping systems.
• Knowledge of budgeting principles, financial tracking, purchasing procedures, and expense management.
• Knowledge of project coordination and administrative support practices.
• Knowledge of grant administration processes, including application, reporting, and compliance requirements.
• Working knowledge of procurement procedures and contract administration.
• Familiarity with municipal government operations and public sector customer service principles is desirable.
• Stronge organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, including the ability to prepare correspondence, reports, meeting materials, and presentations.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, and the ability to learn department-specific software applications.
• Strong analytical and problem-solving skills, including the ability to gather, organize, and interpret information.
• Effective project management and coordination skills, including tracking timelines, deliverables, and project outcomes.
• Excellent customer service and interpersonal skills with the ability to interact professionally with employees, residents, vendors, contractors, and community organizations.

Ability to:

• Ability to work independently with minimal supervision while exercising sound judgement and discretion.
• Ability to maintain accurate records and prepare detailed reports and documentation.
• Ability to coordinate schedules, meetings, projects, and multiple competing priorities in a fast-paced environment.
• Ability to assist with budget development, grant administration, capital planning activities, and process improvement initiatives.
• Ability to establish and maintain effective working relationships with Town staff, elected officials, consultants, contractors, community organizations, and the public.

EDUCATION & EXPERIENCE:

• Associates degree or equivalent; additional qualifications in office administration or a related field are a plus.

Diversity & Inclusion is a key component of our success as an organization. The Town of Bridgewater is an Equal Opportunity Employer and encourages all qualified individuals—regardless of background, experience, or strengths to apply.