Fire Administrative Associate

Jobtailor; Farmers Branch (TX); On-site; USD 24,796 - 35,817; Full time

Job summary

Jobtailor is hiring an Administrative Support specialist in Texas to provide essential clerical assistance across a fire protection branch. You will respond to inquiries, interface with vendors, and help with project research and orders.

The role requires 2+ years of admin experience, strong MS Office skills, and a proven eye for detail, accuracy, and organization. Join a team that values dependable, clear communication and proactive problem solving.

Qualifications

• High School Diploma or GED required.
• 2 years previous experience providing administrative support.
• Skills in using MS Office.
• Dependability and ability to follow instructions.
• Demonstrated accuracy and attention to detail.
• Excellent interpersonal, verbal and written communication, planning and organizational skills.
• Extensive knowledge of standard administrative practices, software applications and satisfaction.

Responsibilities

• Provide administrative support to various areas of a fire protection branch.
• Respond to general inquiries from management, employees, clients inside and outside of the company.
• Interface with vendors and various internal departments.
• Assist with special projects and research as needed.
• Assist with managing POs, tracking orders, receiving and billing/invoices order as required.
• Perform other related duties as assigned.

Skills

Administrative Support

Purchase Order Management

Order Tracking

Billing and Invoicing

Research Assistance

Dependability

Following Instructions

Verbal Communication

Written Communication

Planning Skills

Education

High School Diploma

GED

Tools

MS Office

Job description

• Provides administrative support services to various areas of a fire protection branch.
• Responds to general inquiries from management, employees, clients inside and outside of the company.
• Interfaces with vendors and various internal departments.
• Assists with special projects and research as needed.
• Assists with managing PO's, tracking orders, receiving and billing/invoices order as required.
• Performs other related duties as assigned.

Requirements

• High School Diploma or GED required.
• 2 years previous experience providing administrative support.
• Skills in using MS Office
• Dependability and ability to follow instructions.
• Demonstrated accuracy and attention to detail.
• Excellent interpersonal, verbal and written communication, planning and organizational skills.
• Extensive knowledge of standard administrative practices, software applications and satisfaction.

Hard Skills

• Administrative Support
• Purchase Order Management
• Order Tracking
• Billing and Invoicing
• Research Assistance

Soft Skills

• Dependability
• Following Instructions
• Verbal Communication
• Written Communication
• Planning Skills

Certifications & Qualifications

• High School Diploma
• GED