Financial Specialist

Virginia Polytechnic Institute and State University (VT); Blacksburg, Northern (VA, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Virginia Tech in Blacksburg seeks a Financial Specialist to join the Advancement Division. You will manage financial transactions, reimbursements, and purchasing activities to ensure accuracy and compliance with university policies.

The role supports audits, reporting, and documentation, ensuring fiscal accountability and alignment with state and regulatory requirements. Collaboration with teams and attention to detail are essential for success.

Qualifications

• Experience in performing financial responsibilities while maintaining and reconciling expenditures using ledgers of accounts.
• Strong communication skills and experience interacting effectively with various groups.
• Demonstrated computer skills in Microsoft applications for database management using electronic spreadsheets.
• Experience in prioritizing tasks and working independently while performing multiple tasks.
• Ability to learn, update and maintain new software/applications quickly, accurately, and efficiently.
• Demonstrated ability to work independently and handle confidential materials and information.

Responsibilities

• Processing travel reimbursements, accounts receivable/payable, monthly reconciliations, and PCard transactions.
• Reviewing and submitting financial transactions through systems such as HokieMart and Emburse Enterprise.
• Assisting with the coordination of financial reporting and documentation to support audits, compliance reviews, and internal planning.

Skills

Financial reconciliation

Communication

Microsoft Excel

Independent work

Learning new software

Confidential data handling

Education

Bachelor's degree in accounting or related discipline

Tools

Banner

MicroStrategy

HokieMart

SharePoint

Emburse Enterprise

Job description

Job Description

As a key member of the Business Operations team within the Advancement Division, this position plays an essential role in delivering high-quality financial and administrative services that enable the division to achieve its strategic goals. Reporting to the Business Operations Manager, the Financial Specialist contributes to the efficient and compliant execution of the division’s financial, purchasing, and business functions.

This role supports the implementation of policies, procedures, and standards that align with university, state, foundation, and other regulatory requirements. By ensuring accuracy, timeliness, and consistency in financial transactions and documentation, the position helps safeguard Advancement’s resources and reinforces operational integrity.

Core responsibilities include:

• Processing travel reimbursements, accounts receivable/payable, monthly reconciliations, and PCard transactions.
• Reviewing and submitting financial transactions through systems such as HokieMart and Emburse Enterprise.
• Assisting with the coordination of financial reporting and documentation to support audits, compliance reviews, and internal planning.

The Financial Specialist serves as a resource to Advancement staff, providing guidance on financial procedures and ensuring alignment with current policies. The position also contributes to the division’s participation in the annual Financial Business Compliance Survey, helping ensure that business practices meet established university standards.

Through collaborative teamwork, attention to detail, and a commitment to service excellence, this position supports the Advancement Division’s ability to operate efficiently, maintain fiscal accountability, and focus on its mission to engage donors and advance the university’s priorities.

Required Qualifications

• Experience in performing financial responsibilities while maintaining and reconciling expenditures using ledgers of accounts.
• Strong communication skills and experience interacting effectively with various groups.
• Demonstrated computer skills in Microsoft applications for database management using electronic spreadsheets.
• Experience in prioritizing tasks and working independently while performing multiple tasks.
• Ability to learn, update and maintain new software/applications quickly, accurately, and efficiently.
• Demonstrated ability to work independently and handle confidential materials and information.

Preferred Qualifications

• Bachelor's degree in accounting, business or applicable discipline.
• Strong knowledge of accounting principles.
• Demonstrated experience in Banner or similar large finance system.
• Demonstrated experience in MicroStrategy or similar data analytical tool.
• Demonstrated experience in HokieMart or similar e-procurement software.
• Demonstrated experience in Microsoft Sharepoint.
• Understanding of the Commonwealth of Virginia accounting guidelines.
• Demonstrated experience/knowledge in budgets and reporting.
• Demonstrated deposit reconciliation experience.
• Demonstrated experience supervising workflow processes

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$45,000 - $55,000

Hours per week

40+

Review Date

September 27, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eightundergraduate colleges, a school of medicine, a veterinary medicinecollege,Graduate School, andHonors College.The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerousExtension officesandresearch institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at [e-mail] during regular business hours at least 10 business days prior to the event.