Financial Specialist

Virginia Polytechnic Institute and State University (VT); Virginia (MN); On-site; USD 45,000 - 55,000; Full time

Job summary

Virginia Polytechnic Institute and State University (VT) is seeking a Financial Specialist to join the Business Operations team within the Advancement Division. This position will play a crucial role in delivering financial and administrative services, ensuring compliance with university standards.

The ideal candidate will have experience in financial responsibilities, strong communication skills, and proficiency in Microsoft applications. Salary ranges from $45,000 to $55,000 annually, with eligibility for overtime and a regular appointment type.

Qualifications

• Experience in performing financial responsibilities while maintaining and reconciling expenditures.
• Strong communication skills and ability to interact with various groups.
• Demonstrated computer skills managing databases using electronic spreadsheets.

Responsibilities

• Processing travel reimbursements and financial transactions.
• Assisting with coordination of financial reporting and audits.
• Providing guidance on financial procedures to staff.

Skills

Financial responsibilities

Communication skills

Database management

Task prioritization

Learning new software

Education

Bachelor's degree in accounting, business or applicable discipline

Tools

Microsoft applications

HokieMart

Banner

MicroStrategy

Microsoft Sharepoint

Job description

Job Description

As a key member of the Business Operations team within the Advancement Division, this position plays an essential role in delivering high-quality financial and administrative services that enable the division to achieve its strategic goals. Reporting to the Business Operations Manager, the Financial Specialist contributes to the efficient and compliant execution of the division’s financial, purchasing, and business functions.

This role supports the implementation of policies, procedures, and standards that align with university, state, foundation, and other regulatory requirements. By ensuring accuracy, timeliness, and consistency in financial transactions and documentation, the position helps safeguard Advancement’s resources and reinforces operational integrity.

Core Responsibilities

• Processing travel reimbursements, accounts receivable/payable, monthly reconciliations, and PCard transactions.
• Reviewing and submitting financial transactions through systems such as HokieMart and Emburse Enterprise.
• Assisting with the coordination of financial reporting and documentation to support audits, compliance reviews, and internal planning.
• Serving as a resource to Advancement staff, providing guidance on financial procedures and ensuring alignment with current policies.
• Contributing to the division’s participation in the annual Financial Business Compliance Survey, helping ensure that business practices meet established university standards.

Required Qualifications

• Experience in performing financial responsibilities while maintaining and reconciling expenditures using ledgers of accounts.
• Strong communication skills and experience interacting effectively with various groups.
• Demonstrated computer skills in Microsoft applications for database management using electronic spreadsheets.
• Experience in prioritizing tasks and working independently while performing multiple tasks.
• Ability to learn, update and maintain new software/applications quickly, accurately, and efficiently.
• Demonstrated ability to work independently and handle confidential materials and information.

Preferred Qualifications

• Bachelor's degree in accounting, business or applicable discipline.
• Strong knowledge of accounting principles.
• Demonstrated experience in Banner or similar large finance system.
• Demonstrated experience in MicroStrategy or similar data analytical tool.
• Demonstrated experience in HokieMart or similar e-procurement software.
• Demonstrated experience in Microsoft Sharepoint.
• Understanding of the Commonwealth of Virginia accounting guidelines.
• Demonstrated experience/knowledge in budgets and reporting.
• Demonstrated deposit reconciliation experience.
• Demonstrated experience supervising workflow processes.

Additional Information

The successful candidate will be required to have a criminal conviction check.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$45,000 - $55,000

Hours per week

40+

Review Date

July 13th, 2026

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at [e-mail] during regular business hours at least 10 business days prior to the event.