Financial Services Specialist/Accounts Payable Associate

The Trustees of Union College in the Town of Schenectady in the State of New York; City of Schenectady (NY); Presencial; USD 29.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous Vacation

Sick and Personal Time

Healthcare: Medical (PPO & HDHP)

Dental

Vision Insurance

On-Campus Fitness Facility Access

403(b) Retirement Plan

Salary Continuation (Disability)

Descripción de la vacante

Union College in Schenectady, NY is seeking a Financial Services Specialist/Accounts Payable Associate to audit expense reports, manage creation and approval cycles, and handle corporate card administration.

You will also audit supplier invoices, reconcile statements, and collaborate with the Financial Services team to ensure timely payments, accuracy, and compliance with policies.

Formación

• High school diploma or equivalent and 1-3 years of Accounts Payable experience required.
• A combination of relevant education, training, certifications, and/or work experience will be considered.
• Experience with Corporate Card management preferred.
• Attention to detail and accuracy.
• Excellent organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment.
• Previous experience with Colleague, Workday, Microsoft Excel, Word, and Google Gmail.

Responsabilidades

• Auditing expense reports
• Efficiently managing the creation and approval of expense reports
• Ordering new corporate credit cards as needed
• Dispositioning expired credit cards as needed
• Suspending credit cards as needed
• Auditing supplier invoices
• Creating supplier invoices
• Reconciling supplier statements

Conocimientos

Attention to detail

Time management

Communication

Team collaboration

prioritization

Educación

High school diploma or equivalent

Herramientas

Colleague

Workday

Microsoft Excel

Word

Gmail

Descripción del empleo

Title: Financial Services Specialist/Accounts Payable Associate

Work Schedule

Work Days: Monday - Friday

Shift Start/End Time: 8AM-5PM

Hours Per Week: 40

Weeks Per Year: 52

Pay Status and Classification: Non-Exempt, Regular full time, hybrid arrangement available.

This position is not eligible for relocation assistance or visa sponsorship.

Supervisor

Financial Services Manager/Bursar

Position Purpose

The Financial Services Specialist/Accounts Payable Associate is responsible for Union College’s corporate credit cards. This entails, but is not limited to, auditing expense reports, managing the timeliness in which expense reports are created and approved, ordering new cards, handling expired cards, and suspending cards. This position assists the Financial Services team with other tasks as necessary, including, supplier invoice audit, supplier invoice creation from purchase orders and supplier statement reconciliation.

Essential Responsibilities and Duties

• Auditing expense reports
• Efficiently managing the creation and approval of expense reports
• Ordering new corporate credit cards as needed
• Dispositioning expired credit cards as needed
• Suspending credit cards as needed
• Auditing supplier invoices
• Creating supplier invoices
• Reconciling supplier statements

Qualifications

High school diploma or equivalent and 1-3 years of Accounts Payable experience required.

A combination of relevant education, training, certifications, and/or work experience will be considered.

Experience with Corporate Card management preferred.

Attention to detail and accuracy.

Excellent organizational and time management skills.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively in a team environment.

Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment.

Previous experience with the following systems/applications: Colleague, Workday, Microsoft Excel, Word, and Google Gmail.

Compensation

The hourly rate for this position is $21.50. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location

Schenectady, NY

Benefits

• Generous Vacation
• Sick
• and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP)
• Dental
• Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability Tuition Exchange

Background Checks and E-Verify

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

Company Overview

Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem-solving requires breadth across humanities, arts, social sciences, science, and engineering.

Accommodations

If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at [e-mail] or 518-388-6108.

We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process.

Diversity

Union College is an equal-opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community.

We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations.

Non-Discrimination Policy

Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.