Financial Services Specialist/Accounts Payable Associate

Union College (NY); City of Schenectady (NY); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Generous vacation, sick, and personal

Healthcare: Medical, Dental, Vision

On-campus fitness facility

403(b) Retirement Plan

Tuition Exchange

Job summary

Union College (NY) in Schenectady, NY, is seeking a Financial Services Specialist/Accounts Payable Associate to manage corporate credit cards and expense reports. This non-exempt, full-time role includes auditing reports, processing card requests, and maintaining card status, with a hybrid work arrangement.

The position supports the Financial Services team with supplier invoices, PO-based invoices, and statements reconciliation. A strong detail orientation and teamwork are essential for success.

Qualifications

• High school diploma or equivalent required; 1–3 years AP experience preferred.
• Experience with Corporate Card management preferred.
• Attention to detail and accuracy is essential.
• Excellent organizational and time‑management skills are required.
• Strong communication and interpersonal skills are essential.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Colleague, Workday, Excel, Word, and Gmail is expected.

Responsibilities

• Audit expense reports.
• Manage the creation and approval timing of expense reports.
• Order new corporate credit cards as needed.
• Dispose of expired cards and suspend cards as necessary.
• Audit supplier invoices and create supplier invoices.
• Reconcile supplier statements.
• Support Finance team with related tasks as needed.

Skills

Attention to detail

Time management

Communication skills

Independent teamwork

Education

High school diploma or equivalent

Tools

Colleague

Workday

Microsoft Excel

Word

Gmail

Job description

The Financial Services Specialist/Accounts Payable Associate isresponsible for Union College’s corporate credit cards. Thisentails, but is not limited to, auditing expense reports, managingthe timeliness in which expense reports are created and approved,ordering new cards, handling expired cards, and suspendingcards.

Financial Services Specialist/Accounts Payable Associate

Work Days:

Monday - Friday

Shift Start/End Time:

8AM-5PM

Hours Per Week:

40

Weeks Per Year:

52

Pay Status and Classification:

Non-Exempt, Regular fulltime, hybrid arrangement available. This position is not eligiblefor relocation assistance or visa sponsorship.

Supervisor:

Financial Services Manager/Bursar

Position Purpose:

The Financial Services Specialist/AccountsPayable Associate is responsible for Union College’s corporatecredit cards. This entails, but is not limited to, auditing expensereports, managing the timeliness in which expense reports arecreated and approved, ordering new cards, handling expired cards,and suspending cards.

This position assists the Financial Services team with other tasksas necessary, including, supplier invoice audit, supplier invoicecreation from purchase orders and supplier statementreconciliation.

Essential Responsibilities and Duties:

• Auditing expense reports
• Efficiently managing the creation and approval of expensereports
• Ordering new corporate credit cards as needed
• Dispositioning expired credit cards as needed
• Suspending credit cards as needed
• Auditing supplier invoices
• Creating supplier invoices
• Reconciling supplier statements

Qualifications:

• High school diploma or equivalent and 1-3 years of AccountsPayable experience required. A combination of relevant education,training, certifications, and/or work experience will beconsidered.
• Experience with Corporate Card management preferred
• Attention to detail and accuracy
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a teamenvironment
• Ability to prioritize tasks, manage workload efficiently andmeet deadlines in a fast-paced environment
• Previous experience with the following systems/applications:Colleague, Workday, Microsoft Excel, Word, and Google Gmail

Compensation:

The hourly rate for this position is $21.50.

Except for roles with a set rate of pay, the wage/salary of the finalistselected for this role will be set based on a variety of factors,including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. Thestated hiring rate/range represents the College’s good faith andreasonable estimate of the rate/range of possible compensation at the time of posting.

Location:

Schenectady, NY

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordancewith policy)
• Healthcare: Medical (PPO & HDHP), Dental, and VisionInsurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts forOn-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks:

In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation:

Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).