Financial Project Assistant

Arcadis; Paramus (NJ); On-site; USD 50,976 - 76,464; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Short Term Disability

Long Term Disability

AD&D

Life insurance

Paid parental leave

Reward & recognition program

Wellbeing benefits

Adoption assistance

Tuition reimbursement

Holidays & PTO

Job summary

Arcadis is seeking a Financial Project Assistant to support project administration for multiple PMs in the Paramus, NJ area. You will work with the Project Controller and Finance Manager on contracts and project financials.

This role involves tracking project progress, preparing reports on contracts, monitoring budgets, and distributing routine project correspondence for teams across New Jersey.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field.
• 1‑3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast‑paced setting.
• Previous experience with client billing procedures.

Responsibilities

• Prepare and send monthly client invoices for NJ projects.
• Provide and analyze financial project metric reports.
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update forecasts in PM tools.
• Prepare documents for client billing and ensure contract compliance.
• Contribute to monthly project reviews with Finance Managers.

Skills

Finance knowledge

Client billing procedures

Administrative experience

Education

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

Arcadis is seeking a Financial Project Assistant to join our team supporting project administration work for multiple project managers and operations in the Paramus, New Jersey area. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project‑specific work, such as tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Role Accountabilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the New Jersey area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Qualifications & Experience

Required Qualifications:

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Preferred Qualifications:

• 1‑3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast‑paced setting.
• Previous experience with client billing procedures.

Benefits

Arcadis offers benefits for full‑time and part‑time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,976 – $76,464 per year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

Equal Opportunity Employment

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, veteran status, or any other basis prohibited by law.