Project Finance Associate — Billing & Reporting

Poutrix; Paramus (NJ); On-site; USD 50,976 - 76,464; Full time

Benefits offered by this job

Medical, dental and vision insurance

401K program

STD, LTD, AD&D and life insurance

Paid parental leave

Wellbeing benefits

Tuition reimbursement

Nine paid holidays

15 days PTO

Job summary

Arcadis in Paramus, New Jersey is seeking a Financial Project Assistant to support project administration for multiple managers. You'll help track contracts, budgets, and financial metrics, with regular interaction with the Project Controller and Finance Manager.

The role emphasizes timely client invoicing, reporting, and billing compliance, requiring strong Excel skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 1–3+ years of related experience.
• Finance background or coursework.
• Previous experience with client billing procedures.
• Previous administrative experience in a fast-paced setting.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all projects in the New Jersey Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following billing guidelines for large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Skills

Interpersonal communication

Analytical thinking

Time management

Attention to detail

Education

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Arcadis in Paramus, New Jersey is seeking a Financial Project Assistant to support project administration for multiple managers. You'll help track contracts, budgets, and financial metrics, with regular interaction with the Project Controller and Finance Manager.

The role emphasizes timely client invoicing, reporting, and billing compliance, requiring strong Excel skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.