Financial Project Assistant: Invoicing, Budgets & Reports

Arcadis; Paramus (NJ); On-site; USD 50,976 - 76,464; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Short Term Disability

Long Term Disability

AD&D

Life insurance

Paid parental leave

Reward & recognition program

Wellbeing benefits

Adoption assistance

Tuition reimbursement

Holidays & PTO

Job summary

Arcadis is seeking a Financial Project Assistant to support project administration for multiple PMs in the Paramus, NJ area. You will work with the Project Controller and Finance Manager on contracts and project financials.

This role involves tracking project progress, preparing reports on contracts, monitoring budgets, and distributing routine project correspondence for teams across New Jersey.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field.
• 1‑3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast‑paced setting.
• Previous experience with client billing procedures.

Responsibilities

• Prepare and send monthly client invoices for NJ projects.
• Provide and analyze financial project metric reports.
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update forecasts in PM tools.
• Prepare documents for client billing and ensure contract compliance.
• Contribute to monthly project reviews with Finance Managers.

Skills

Finance knowledge

Client billing procedures

Administrative experience

Education

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field

Job description

Arcadis is seeking a Financial Project Assistant to support project administration for multiple PMs in the Paramus, NJ area. You will work with the Project Controller and Finance Manager on contracts and project financials.

This role involves tracking project progress, preparing reports on contracts, monitoring budgets, and distributing routine project correspondence for teams across New Jersey.